Job description

The Administrative Assistant position is responsible for performing all administrative support related to the HVAC Department. The ideal candidate will be a hard-working professional able to undertake a variety of administrative support tasks and work diligently under pressure. This person will be comfortable working with a high degree of attention to detail and discretion as well as incorporating new and effective ways to achieve better results.

What we OFFER you:

• Full-Time
• Birthday Pay
• PTO after 90 days
• Parental Leave
• Paid Training
• Weekly pay
• 7 Paid Holidays
• Employee Relief Fund and PTO Gifting
• Education & Tuition Assistance
• Employee Discounts
• Employee Referral Bonus
• Career growth opportunity

What you will do:

• Help with payroll for HVAC Install Department
• Work closely with vendors to retrieve quotes for customer estimates.
• Enter and track purchase orders and invoices.
• Order NOC and inspections and maintain the progress of jobs.
• Assist with the invoicing process, bookkeeping procedures and collections, preparation of estimates and service requests.
• Maintain office, HVAC Service jobs and estimate schedules, make any necessary scheduling adjustments with dispatch and coordinate directly with customers.
• Assist management with material orders and tracking.
• Provide support to HVAC field technicians.
• Track repairs and work completed in trade software, Service Titan.
• Work closely with HVAC service manager on all other administrative duties.

You must have these things:

• 2+ years of administrative service experience.
• Payroll Experience
• Accounting Experience
• Trade knowledge preferred.
• Service Titan experience preferred
• Detail-oriented, with superior organizational skills
• Multitasking and Time Management skills
• Ability to work independently to complete assignments.
• Strong written and verbal communication skills
• Good work ethic and willingness to learn new methods

Job Type: Full-time

Pay: $16.00 - $18.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Professional development assistance
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Winter Park, FL 32792: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• Do you have experience in the construction or trade industry?

Experience:

• Administrative Assistant: 3 years (Required)
• Accounts receivable: 2 years (Required)
• Payroll: 2 years (Required)

Work Location: In person

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