West Virginia University Division of Student Life is currently accepting applications for a Program Coordinator. This position will be responsible for providing day-to-day tasks associated with Student Family Resources and the Child Care Access Means Parents in School (CCAMPIS) grant program.

We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year
• 18 sick days per year
  (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits (this position is a benefits-eligible non-classified staff position)
• 401(a) retirement savings with 6% employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

What you'll do:

• Assist in managing daily operations including administrative, operational and fiscal management support of the grant.
• Establish and maintain detailed records of each student and childcare facility for annual report for Federal grant.
• Work with Shared Services to submit invoices and do the receiving.
• Work with Procurement Services to submit contracts with childcare facilities.
• Make recommendations for purchases of supplies for the unit.
• Work with area childcare facilities to maintain contracts for children of student parents.
• Collaborate with units on campus to ensure knowledge of program and opportunities available for students. Such as Veteran’s Affairs, Global Affairs, Women’s Resource Center, Mountaineer KidZone, Graduate Education, Carruth Center, etc.
• Provide outreach to student parents monthly assisting in navigating University and community resources.
• Arrange meeting facilities, setup, catering per University guidelines for the unit.
• Track CCAMPIS student academic progress.
• Participate and provide outreach at student centered events on and off campus representing the unit.
• Answer phone and greets visitors in office.
• Collaborate with University Relations on preparing all marketing materials such as letters, fliers, schedules and brochures.
• Supervise maintenance of web pages relating to Student Family Resources.
• Attend on- and off-campus meetings as requested and report back on issues of importance.
  

• Bachelor's degree in related field OR equivalent combination of education and experience
• 2 years of increasingly responsible experience working in an administrative capacity;
• Thorough knowledge of office methods, procedures and protocol, along with thorough knowledge of correct English, grammar, spelling, punctuation, and sentence structure.
• Good knowledge of, or the ability to rapidly learn, the policies, procedures and regulations governing budget issues, with the ability to interpret and apply these policies to unique situations.
• Knowledge of principles and practices of fiscal record keeping.
• Strong interpersonal skills with the ability to maintain a professional demeanor while interacting with customers either in person or over the telephone.
• Demonstrated ability to establish and maintain cooperative working relationships among all levels of employees within the organization.
• Demonstrated ability to apply solid judgment, discretion and initiative in performing a variety of complex administrative tasks.
• Demonstrated ability to coordinate and prioritize many different administrative tasks, determine relative importance of each, set deadlines, and complete projects in a timely manner.
• Solid familiarity with a demonstrated competency in using a personal computer and related software packages, including word processing, database management and web design.
• Demonstrated ability to independently determine proper location and cross reference of files in alphabetical, numerical, chronological, and/or subject matter order.
• Ability to rapidly learn the operations of the University and work environment.
• Ability to maintain confidentiality of sensitive information.
• Demonstrated ability to work independently.

Work is typically performed in a normal office environment; some duties may require lifting and carrying boxes of materials/supplies, traveling to different locations/sites, climbing stairs and near-constant use of computer.

At West Virginia University, we leverage our talents and resources to create a better future for our state and the world. As West Virginia's land-grant university, WVU has three campuses that touch each corner of the state. The WVU System includes 518 buildings on 15,880 acres, Extension Service offices in all 55 counties, ten experimental farms and four forests.

From the groundbreaking R1 research of our flagship campus in Morgantown to the career-oriented programs of WVU Potomac State in Keyser to the technology-intensive programs at WVU Tech in Beckley — the contributions of WVU employees directly impact the 1.8 million people of West Virginia every day, no matter their role or position.

Service, curiosity, respect, accountability, and appreciation are the core values that unite Mountaineers, inspiring one another to work tirelessly and support others as they seek to reach new heights. After all, when you're a Mountaineer, impossible is just another mountain to climb.

To learn more about West Virginia University, visit go.wvu.edu. View current career opportunities at careers.wvu.edu.

West Virginia University is proud to be an Equal Opportunity employer and is the recipient of an NSF ADVANCE award for gender equity. The University values diversity among its faculty, staff, and students, and invites applications from all qualified applicants regardless of race, ethnicity, color, religion, gender identity, sexual orientation, age, nationality, genetics, disability, or Veteran status.