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Department: Sheriff - Detention

Position Control Number: 0418-377

FLSA Status: Non-Exempt, position is eligible for overtime

Safety Sensitive Designation: This position is not designated as safety-sensitive and is not subject to random drug and alcohol screening.

Opening Date: 3/6/2023 Closing Date: 3/17/2023 at 11:59 PM

This job description should not be interpreted as all-inclusive. It is intended to identify the essential functions and minimum qualifications of this job. The incumbent(s) may be required to perform job-related responsibilities and tasks other than those stated in this job description. Nothing in this job description restricts management’s right to assign or reassign job-related responsibilities and tasks to this job at any time. Certain functions are understood to be essential; these include, but are not limited to, attendance, getting along with others, working a full shift, and dealing with and working under stress. Any essential function of this class will be evaluated as necessary should an incumbent/applicant be unable to perform the function or requirement due to a disability as defined by the Americans with Disabilities Act (ADA). Reasonable accommodation for the specific disability will be made for the incumbent/applicant only to the extent medically and reasonably feasible.

JOB SUMMARY: Responsible for receipting inmate funds and maintenance of inmate account records; provides assistance with cash journal maintenance and distribution of inmate funds.

ESSENTIAL JOB FUNCTIONS:

• Creates new account records within the computer for incoming inmates.
• Picks up money for inmate deposits from Visitation and the mail room; distributes receipts.
• Receives money from inmates and the public for inmate accounts; verifies an amount and inmate identification; issues receipts.
• Posts account deposits into computer records.
• Prepares daily bank deposit for detainee funds to be placed in detainee fund account; ensures deposits are taken to bank.
• Receives money paid for bonds; verifies and deposits cash and issues check for Deputy to take to court.
• Receives commissary, barber, medical, and telephone card inmate requests from each jail pod; verifies sufficient funding for requests prior to approval.
• Receives receipts for goods and services delivered from pod Officer; verifies charge totals; deletes charges from appropriate account.
• Compiles totals owed for goods and services; balances with service provider bills.
• Balances cash received daily with computer totals.
• Maintains cash receipt and disbursement journal for inmate account fund.
• Secures cash and balanced reports in safe at the end of shift.
• Prints morning and afternoon reports of inmates’ balances; forwards to Central Control Officer.
• Releases account funds for outgoing inmates after verification that no charges are outstanding; prepares checks for release of funds.
• Responds to questions and written correspondence regarding inmate accounts.
  

SECONDARY DUTIES AND RESPONSIBILITIES:

• Performs other related duties as required.
  

PERSONNEL SUPERVISED: None

WORKING CONDITIONS: Work is performed in a smoking-restricted office environment. Movement within the Detention Facility is required.

MINIMUM QUALIFICATIONS:

REQUIRED SKILLS, KNOWLEDGE, AND ABILITIES:

• Considerable knowledge of bookkeeping principles and practices.
• Good knowledge of departmental policy and procedure, County ordinance, and applicable federal and state statutes governing the maintenance and disbursement of detainee funds.
• Good knowledge of office practices, procedures, equipment, and terminology.
• Ability to make mathematical computations quickly and accurately.
• Ability to maintain detailed accurate financial records.
• Ability to count large sums of money.
• Ability to maintain the security of funds.
• Ability to establish and maintain an effective working relationship with the detention facility staff, service providers, and the general public.
• Skill in the operation of a computer.
• Skill in the operation of a calculator.
  

PHYSICAL REQUIREMENTS:

• Digital dexterity is necessary for keyboard and calculator operation.
• Visual acuity is necessary for use of a computer screen and to count money.
• Ability to communicate effectively, both in person and by telephone.
• Ability to travel to other areas of the detention facility to collect inmate funds.
  

EDUCATION AND EXPERIENCE:

Completion of high school including advanced training in bookkeeping or business recordkeeping; some experience with bookkeeping, computerized accounting records, or a related area; or any equivalent combination of experience and training which provides the required skills, knowledge, and abilities.

Employment is contingent upon the successful completion of a background investigation.

Must be able to become bonded.