Job description
- Assists in interviewing and hiring process of Justice Court staff
- Provides training, supervises staff and implements processes to maximize staff efficiencies in the performance of customer service and legal procedures
- Acts as backup for Chief Court Administrator
- Serves as Subject Matter Expert for complex legal transactions
- Manages fines and fees schedule; works with IT to update Odyssey Navigator
- Assists in budget preparation and purchasing processes
- Processes payment refunds
- Monitors staff performance and audits case files to ensure compliance and accuracy
- Prepares a variety of reports in compliance with various state agencies
- Schedules and processes a variety of court functions including weddings, hearings and trials
- Manages dockets and disseminates notices
- Prepares a variety of legal documents including summons, citations and warrants
- Performs legal research and maintains up-to-date knowledge on all applicable rules and regulations related to court procedures
- Attends all meetings and trainings, as required
- Performs special duties as assigned
Customer Service Assignment
- Supervises window tellers, reviews cash drawers and deposits, and performs banking
- Processes procurement orders, requisitions and invoice payments
- Manages office efficiencies including equipment maintenance and procurement of supplies
Criminal Assignment
- Oversees criminal court clerk staff transactions related to pre-trial hearings, jury selection process and witness court appearances
- Schedules and attends pre-trial meetings with attorneys and prepares case paperwork
- Processes juror paperwork and payments
Civil Assignment
- Oversees civil staff transactions and performs complex civil case procedures related to truancy, evictions debt claims, small claims, repair and remedy cases and admin hearings
- Oversees issuance of writs, motions, orders, judgements and abstracts of judgements
- Oversees juvenile driver’s license suspension and occupational driver’s license transactions
ORGANIZATION RELATIONSHIPS
- Reports directly to – Chief Court Administrator
- Direct Reports – Yes
PHYSICAL DEMANDS
- Position involves prolonged sitting at a workstation, reaching, walking, twisting, bending, repetitive motions, and standing
- Position involves occasional lifting and carrying of up to fifty (50) pounds and exertion of up to twenty-five (25) pounds of force to move objects
ENVIRONMENTAL FACTORS
- Work is primarily indoors in an air-conditioned environment
- High-volume court with stressful situations
- Interaction with persons accused or convicted of crimes
- Regular travel between work sites as required
IRREGULAR HOURS
- Work outside regular office hours (Monday-Friday) may be required
- Essential personnel for emergency situations; discretion of department director
The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.
- High school diploma or equivalent
- Five (5) years of clerical experience with three (3) years of experience in a court or legal setting; or experience in a Williamson County Court Administrator I position
- Two (2) years of cash-handling experience
- Working knowledge of specific job-related technology
LICENSES AND CERTIFICATIONS
- Valid driver’s license
PREFERRED QUALIFICATIONS
- Experience with Odyssey Navigator
- Bilingual Spanish
EMPLOYMENT TESTING
- Criminal background check: Yes
- Motor Vehicle Record check: Yes
- Drug screening: No
- Physical exam: No
- Psychological exam: No
- Additional: N/A
A Williamson County online application (resumes alone are not sufficient) must be received before the position is closed. Positions are open until filled, subject to close at any time after five (5) business days. The Human Resources Department is located at 100 Wilco Way, Georgetown, TX 78626. Phone (512) 943-1533 or visit our website at www.wilco.org/hr.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
TOBACCO FREE WORKPLACE POLICY
Williamson County is a tobacco free workplace. The use of tobacco products (e.g., cigarettes, cigars, pipes, snuff, chew, etc.) and Electronic Nicotine Delivery Systems (ENDS) (e.g., vapor, e-cigarettes, etc.) prohibited on all Williamson County premises. Employees who violate this policy are subject to appropriate disciplinary action up to and including termination of employment.
Williamson County is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.
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