Job description

Are you ready to take the next step in your career? Do you want to do meaningful work that improves quality of life? At Tetra Tech, you will work with high-performing teams who are passionate about using their expertise to find solutions to complex problems in water, environment, infrastructure, resource management, energy, and international development.

Tetra Tech’s Disaster Response Division is currently seeking a Marketing & Contracts Assistant for our Maitland, FL office to assist with the coordination of proposal and contracts activities related to the firm’s disaster response and recovery business. A key requirement of this position will be the ability to maintain organization in a deadline-driven environment. THIS IS NOT A SALES POSITION.

Responsibilities:

• Proactively assist with the proposal process from initial project identification through post-submittal follow-up.
• Complete daily research on targeted proposal opportunities, using aggregate search websites and client procurement portals.
• Effectively track release, award, and post-submittal follow-up for RFP processes.
• Assist with management and execution of corporate compliance procedures.
• Compile bi-weekly list of new RFPs, including client name, due date, RFP highlights, and other pertinent information.
• Gather, download, and organize time-sensitive client documents on shared drive.
• Compile basic reports, such as client lists and project status updates, as needed.
• Enter all proposal opportunities into internal tracking systems.
• Manage contract data, including data entry and file organization.
• Liaise with Marketing lead to collect required information and request time charge codes.
• Draft and prepare client correspondence, as well as internal notifications and reports.
• Communicate, manage, and execute contract/legal tasks needed for marketing bids.
• Act as a liaison with subcontractors for large projects.
• Provide outstanding customer service at all times, representing Tetra Tech to current and potential clients.
• Initiate and manage client outreach to request and collect information after proposal submittal.
• Manage tracking and follow-up for legal notices and various contract data points.
• Conduct proactive follow-up to ensure action items assigned and deliverables requested are completed on schedule.
• Print, assemble, mail, and track delivery of marketing and contracts/legal materials.
• Review and route appropriate industry and competitor information.
• Provide support to Business Development (BD) team as needed.
• Provide direct support to Director of Legal Affairs and Director of Marketing in department administration and communication.
• Provide general research, as required.
• Assist with various office tasks as needed (supply ordering, printing/shipping field documents, etc.)

Qualifications:

• 1-2 years administrative or marketing experience in a professional services firm.
• Advanced knowledge of Microsoft Word and Excel, including the ability to include complex formatting, templates, tables, and importing graphics. Advanced knowledge of Adobe Acrobat, including managing forms. Basic expertise with PowerPoint. Experience with Smartsheet is highly desired.
• Must be able to work under pressure in a deadline-driven environment.
• Must possess strong grammar and writing skills and the ability to interpret technical information and adapt it to a non-technical audience.
• Must be able to demonstrate ability to provide critical thinking and problem-solving skills.
• Must possess strong organizational and time management skills, attention to detail, and ability to work under tight deadlines.
• Must possess ability to manage multiple priorities and deadlines, while meeting quality standards and on-time delivery.

About Tetra Tech:

Tetra Tech is a leading provider of high-end consulting and engineering services for projects worldwide. We combine the resources of a global, multibillion dollar company with local, client-focused delivery in more than 400 locations around the world. We are Leading with Science® to provide sustainable and resilient solutions for our clients.

At Tetra Tech, we provide a collaborative environment that supports individual performance, innovation, and creativity. We are proud to offer competitive compensation and benefits. Learn more by visiting http://www.tetratech.com/en/benefits.

For more information on our company, please visit our website at www.tetratech.com. To apply, please submit your resume and cover letter on the Careers portion of our website at www.tetratech.com/careers.

We thank all applicants for their interest; however only those selected for an interview will be contacted. Tetra Tech is committed to creating a diverse environment and is proud to be an Equal Opportunity Employer. We invite resumes from all interested parties including women, minorities, veterans and persons with disabilities.

Tetra Tech is a VEVRAA federal contractor and we request priority referral of veterans for available positions.

EOE AA M/F/Vet/Disability - No calls or agencies

Job Type: Full-time

Schedule:

• Monday to Friday

Experience:

• Marketing: 1 year (Preferred)

Work Location: Hybrid remote in Maitland, FL 32751

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