Job description

Medical Administrative Assistant I, Stoneham (Full Time) - (3198676)

Summary

Medical Administrative Assistant I, Stoneham (Full Time) 40 hours per week

Under the supervision of the Site Manager or Associate Director, provides a combination of clinical and administrative support to physicians in a high-volume ambulatory clinic setting, functioning as the primary interface between patients and providers. Emphasis is placed on the ability to stay organized and to prioritize administrative and clinical tasks essential to patient care. Role requires management of confidential patient information, scheduling patient appointments at front desk, answering phones with the highest level of customer service, checking patients in and out of appointments, collecting copayments, and helping to manage incoming information via phone and fax.

Essential Functions

1. Perform administrative front desk duties with the highest level of customer service, including but not limited to ansewring phones, scheduilng appointments, greeting patients and families, checking patients in and out for services, collecting copayments, and ensuring proper referrals and authorizations/financial clearance is in place for scheduled services. Collect and verify accurate information from patients, prioritizing and communicating to clinical staff as needed.

2. At end of visit, ensure proper follow-up services are scheduled and check out. Help provide patients with any post-appointment information or instructions requested by the physician and services team.

3. Obtain or prepare medical records in advance; ensure that all documents, including internal and external records are in order and incorported into electronic patient record in a timely fasion.

4. Help traige incoming questions from patients via phone, fax, and patient gateway; seek guidance from provider, clinical staff or practice manager as appropriate. This includes daily monitoring of incoming messages in the electronic medical record system; timely response is expected. Also assist with sending communications out to referring providers and patients as necessary.

5. Provide support to other colleagues in the office; help to cover and fill in as needed if other staff members are out of office, per instruction from Practice Manager.

6. Monitors levels of administrative supplies at front desk and alerts Manager if orders need to be placed.

7. Close out copayment collection/cas drawer at end of day, per office protocol.

8. Maintain patient confidentiality at all times, by phone, in discussion and by electronic distribution of information.

9. Perform other projects as assigned by Manager or physicians.

• High school diploma or combination of education and experience required.
• Prefer 1 year of experience in a medical administrative support position or worked as a medical assistant within a busy medical site or department.
• Excellent verbal communications skills required for the telephone, interaction with patients and others; strong organizational skills a must.

EEO Statement
Massachusetts Eye and Ear is proud to be an equal-opportunity employer and is committed to providing a workplace free from harassment or discrimination. All employment decisions are made without regard to race, color, age, gender, gender identification, sexual orientation, religion, marital status, sex, pregnancy or conditions related to pregnancy, national origin/ancestry, citizenship, disability, military status, genetic information, or any other basis prohibited by law. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, training, and career development programs.
Primary Location MA-Stoneham-MEI Mass Eye and Ear Stoneham 41 Montvale Ave
Work Locations
MEI Mass Eye and Ear Stoneham 41 Montvale Ave
41 Montvale Ave
Stoneham 02180
Job Administrative Support
Organization Mass. Eye and Ear (MEE)
Schedule Full-time
Standard Hours 40
Shift Day Job
Posted Shift Description M-F Days
Employee Status Regular
Recruiting Department MEI Stoneham Otolaryngology
Job Posting May 11, 2022

Job Type: Full-time

Pay: $16.64 - $31.37 per hour

Schedule:

• 8 hour shift

COVID-19 considerations:
Masks & COVID 19 Vaccination required

Ability to commute/relocate:

• Stoneham, MA 02180: Reliably commute or planning to relocate before starting work (Preferred)

Experience:

• Customer service: 1 year (Preferred)
• Medical terminology: 1 year (Preferred)
• Computer skills: 1 year (Preferred)

Work Location: One location

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