LYON COUNTY, KANSAS

JOB DESCRIPTION

JOB TITLE: ACCOUNTING CLERK II ORIGIN DATE: JUNE 1994

REPORTS TO: MOTOR VEHICLE SUPERVISOR REVISION DATE: AUGUST 18, 2021

DEPARTMENT: COUNTY TREASURER DEPARTMENT NO: 03-37

DIVISION: MOTOR VEHICLE CLASSIFICATION: NON-EXEMPT

GRADE: 4 JOB ZONE: 6.0 to < 7.0

I. REASONABLE ACCOMODATION STATEMENT:
a. To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. Reasonable accommodations may be made to enable qualified individuals with

disabilities to perform the essential functions.

JOB SUMMARY: This is a non-exempt position. The employee serving in this position performs a variety of

accounting, clerical and title functions. This employee assures the accurate processing of motor vehicle titles,

registrations, with the appropriate documentation and recording of the same. Motor Vehicle typically involves

Kansas Laws and regulations governing the registration of motor vehicles complying with all laws and

regulations set forth by the State.

The roles, responsibilities, job functions, knowledge, skills and abilities set forth herein may be revised from time-to-time in order to comply

with federal and state laws, departmental needs and the changing requirements for this position.

II. ESSENTIAL FUNCTIONS:

a. Receive and account for payments of vehicle registrations received in the office.
b. Prepare original title applications, including but not limited to processing registration renewals,

replacement tags, title and tag transfers, lost of stolen plates, decals or both, personalized plate

applications or exchange for same, handicapped application plates or placards, processing temporary

permits, quarterly payment applications (Commercial Vehicles), secured title applications, special

plate applications, repossession titles, liens, decedent affidavits and specially constructed vehicles.

c. Make refund applications to customers selling or disposing of vehicle in advance of vehicle tag
expiration date.

d. Answer phone and assist in returning phone messages.
e. Balance individual cash drawer daily.
f. Check to make sure there are no unpaid personal property taxes due before processing any motor

vehicle work.

g. Performs other accounting and clerical duties as assigned by supervisor or department head.
h. Duty to maintain a positive work atmosphere by acting and communicating in a manner so that

employee gets along with customers, citizens, coworkers and management.

i. Being pleasant, respectful and civil with others on the job and displaying a good-natured,
cooperative attitude.

j. Maintaining composure, keeping emotions in check, controlling anger, and avoiding aggressive
behavior, even in very difficult situations.

k. Obligation to be reliable, responsible, dependable, and fulfill duties.
l. Must show up for work on a regular and predictable basis as scheduled.

ACCOUNTING CLERK III REVISED: 08/18/2021

LYON COUNTY, KANSAS

III. MARGINAL FUNCTIONS:

a. May be assigned to perform duties in Treasurer’s office, or other departments outside the Treasurer
or Motor Vehicle divisions to assist in time of peak workloads or staffing shortages.

b. Perform duties as needed upon request of department head.
c. May be required to attend educational or training courses or seminars.
d. Back up Cash, Reports, Mail jobs as needed.

i. Cash Job: Balance all money from previous day against individual reports and motor vehicle
system and balance sales tax. The first working day of each month process sales tax for the

month for the State. Does first title check.

ii. Reports: Consolidate money in motor vehicle system, run reports, process EFT to State,
balance an ATCi system, second title check and approve titles in MOVRS.

iii. Mail: Process all mail and web tags.
e. May be required to participate for 2-3 years in the WorkWellKS training seminars and the Lyon

County, Kansas Wellness Team roles as: Convener, Facilitator, Secretary,

Communications/Promotion, Liaison to the Executive, Meaningful Employee Engager, Event

Planner, Benefits Liaison, Data Liaison, and/or Facilities.

IV. QUALIFICATIONS:

a. Requires valid driver’s license.
b. Must be Bondable.
c. EXPERIENCE: Two years of general office/clerical experience required. Experience should include

duties involving clerical, bookkeeping and data processing. Persons in this job are expected to have

acquired sufficient knowledge and experience to be performing at a competent level after 6 months

on the job.

d. EDUCATION: High school diploma, G.E.D. or equivalent required.
e. KNOWLEDGE: Acquire knowledge of statutory requirements pertaining to the office of the County

Treasurer and the Motor Vehicle Division. A working knowledge of accounting principles practices

and must have the ability to receive and follow verbal and written instructions. Required to read,

write and speak English fluently with the ability to speak a foreign language helpful.

f. SKILLS:
i. Ability to deal effectively with taxpayers on both a verbal and written basis.

ii. Operate typewriter, calculator, computer, fax machine, copy machine and other office
machines.

iii. Problem Solving: Must have ability to solve practical problems involving a mix of variables.
iv. Decision Making: Limited decision making occurs in this position. Duties follow prescribed

policies and procedures set forth by the State of Kansas, MV Supervisor and Treasurer.

v. Supervisory: Not applicable.
vi. Financial/Budgetary Accountability: Substantial responsibilities for handling funds. No

budgetary responsibility.

vii. Interpersonal: Frequent contact with the public, other County departments and employees
requiring tactful and effective communication skills.

ACCOUNTING CLERK III REVISED: 08/18/2021

LYON COUNTY, KANSAS

viii. Working Conditions: No adverse working conditions exist in this position but may be
required to work overtime.

ix. Physical Requirements: Store and retrieve documents and cartons weighing 25 pounds
extending from floor level to 72 inches in height. Requires sufficient level of visual activity

to read, write and operate office equipment. Requires sufficient hearing level to deal with the

public and communicate with others directly or by telephone.

1. Employees hired after August, 2018: Lyon County/City of Emporia (Company)

understands that a job analysis is being completed in compliance with the

American’s with Disabilities Act (ADA). One of the outcomes of the job analysis is

the determination of one or more job specific tests that will either qualify or

disqualify the post-offer or post-employment (fit for duty) candidate for the position.

For the Classification Series of LYON COUNTY/CITY OF EMPORIA: OFFICE

PERSONNEL: The Company representative hereby acknowledges the following

as valid physical requirements:

a. Employee lifts/carries 50 pounds occasionally (less than 33% of the time or

1-100 times per day).

b. Employee lifts/carries 25 pounds frequently (34%-66% of the time or 100-

500 times per day).

c. Employee lifts/carries 10 pounds constantly (67%-100% of the time or over

500 times per day).

d. Employee’s position requires pushing a maximum force of 5 pounds.

e. Employee’s position requires pulling a maximum force of 5 pounds.

2. SAFE LIFTING CRITERIA:
a. Floor to knuckle: 45 lbs.
b. 12” to knuckle: 45lbs.
c. Knuckle to shoulder: 22.5 lbs.
d. Shoulder to overhead: 22.5 lbs.
e. Carry: 45 lbs.
f. Push: N/A
g. Pull: N/A

This job description has been examined for compliance with the Americans with Disabilities Act (ADA)

and the Fair Labor Standards Act (FSLA).

Please note this job description is not designed to cover or contain a comprehensive listing of activities,

duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities

may change at any time with or without notice.