Job description

About Us

Blank Rome is an Am Law 100 firm with 14 offices and more than 600 attorneys who provide comprehensive legal and advocacy services to clients operating in the United States and around the world. Our professionals have built a reputation for their leading knowledge and experience across a spectrum of industries, and are recognized for their commitment to pro bono work in their communities. Since our inception in 1946, Blank Rome’s culture has been dedicated to providing top-level service to all of our clients, and has been rooted in the strength of our diversity and inclusion initiatives. Our commitment to our core values and dedication to providing a supportive and inclusive work environment, allows the Firm to attract and retain the brightest in the industry.

Job Overview

The New Business Intake Specialist reports to the New Business Intake Manager and is responsible for maintaining the efficient workflow of the New Business Intake Department by processing new matter intake forms, responding to emails and telephone calls regarding status of submissions, performing corporate research, analyzing and interpreting the results of the research to ensure the completeness of the New Business Intake package, including conflicts previously run or performing additional conflict searches, if necessary.

This role is remote working arrangement. Potential candidates must reside within one of the 10 states in which we have a physical office. In this role, you will report to the New Business Intake Manager.

Essential Functions

• Maintain efficient workflow of new business intake process.
• Analyze and review new business intake forms for quality and completeness.
• Research corporate history of clients and related parties using corporate databases such as Dun and Bradstreet, Hoovers and other online resources.
• Perform additional conflict searches for prospective clients and related parties by using Intapp Open conflicts database.
• Examine and review engagement letters for accuracy and confirms consistency with standards established by the Office of General Counsel.
• Work with the New Business Intake Manager and other Conflicts Analysts to identify risks, adversities to clients and other policy issues that emerge in new business.
• Provide excellent and timely customer service to all Firm attorneys and personnel.
• Must be task oriented and flexible with respect to overtime throughout the work week, weekends, and in some cases holidays.
• Must be readily available if and when emergencies arise.
• Perform other responsibilities as assigned.
• Work additional hours as needed to fulfill job requirements.

The above essential functions represent the general nature and level of responsibilities for this position and is not intended to be an all-inclusive list. The Firm may modify and amend any job description at any time in its sole discretion.

Skills/Qualifications

• 3 or more years of progressive experience in New Business Intake, Conflicts or a related field.
• Experience in a legal environment or professional services (preferred).
• College’s degree required. Paralegal Certificate or JD is plus.
• Possesses a working knowledge of Dun and Bradstreet, Hoovers, Lexis/Westlaw, Pacer, and can interpret the data produced by those systems.
• Knowledge of conflict of interest principles in order to define relationships and related parties.
• Strong communication skills (verbal and written) with the ability to develop positive working relationships (in-person and virtually).
• Meticulous attention to detail and accuracy.
• Ability to manage multiple tasks with effective organizational skills.
• Proven problem solving, critical thinking, and decision-making skills.
• Unquestioned integrity and professionalism.
• Proficient in Microsoft Suite (Word, Excel, Outlook, Teams).
• Experience with iManage or other document management/document retention software used by major law firms is a plus.
• Proficient in web-based conference call/web-sharing applications.

General Expectations

• Promote positive work habits, including effective and timely communication, teamwork, and demonstrating respect for colleagues.
• Contribute to providing the highest quality of service to internal and external clients.
• Take appropriate initiative and ownership of job responsibilities while ensuring the assignments/job duties are performed successfully and on time.
• Understand and abide by Firm policies and embrace Firm values.
• Ability to maintain regular attendance and work regularly scheduled hours.
• Ability to sit for long periods of time, type, and handle light lifting (files, copy paper, etc.) in a professional office environment.
• Comply with safe work practices including compliance with the Firm’s COVID-19 policies and safety measures.

Compensation

The salary range for this role in New York and California is $50,000 - $65,000. Positions outside of New York and California will be subject to salary ranges specific to the market for that particular geographic location. Actual salaries will vary depending upon various factors, including relevant experience and skillset. The salary range listed is just one component of Blank Rome’s total compensation package for employees. Other monetary rewards include annual discretionary bonuses based on performance and profit-sharing contributions based on eligibility and firm profitability.

In addition, Blank Rome provides a comprehensive suite of benefits to promote health and financial security, including medical, dental, and vision insurance as well as life, accident, and disability insurance plans. The firm also provides the opportunity to participate in 401(k) retirement benefits, commuter benefits, and well-being programs.

EEO Statement

Blank Rome is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, religion, sexual orientation, gender, gender identity or expression, national origin, citizenship status, age, disability, genetic information, or any other status protected by law.

Our core values of respect for the individual, the community, and the law are clearly demonstrated in our ability to recruit and develop a diverse group of exceptionally talented attorneys and professional staff who enable us to best serve our clients and our communities.

Job Type: Full-time

Pay: $50,000.00 - $65,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Profit sharing
• Vision insurance
• Work from home

Schedule:

• 8 hour shift
• Monday to Friday

Travel requirement:

• No travel

Work Location: Remote

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