JOB SUMMARY

The NVO Planning Coordinator will provide high-level administrative support for the General Manager, Gerlach Real Estate, and NVO OFF Manager. They will also provide coordination, oversight, and support for Gerlach Center and OFF programs and projects. The right candidate will efficiently juggle consistently competing priorities.

Responsibilities will include complex calendar management, taking minutes during meetings, maintaining databases, producing reports and presentations, general support of events and activities, expenses, and other complex tasks. This position requires excellent communication and interpersonal skills and a keen eye for detail.

Applicants with experience as an administrative or project coordinator - especially in construction and/or permitting - are especially desired.

This is a regular, full-time role, located in Gerlach, NV. Mostly remote may be possible for the right candidate.

The deadline to apply for this role is 5:00 pm Pacific on March 24th, 2023.

DUTIES & ESSENTIAL JOB FUNCTIONS

Project Coordination (40%)

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  Coordinate projects or phases of complex projects.
• Meticulously track deliverables and ensure completion in line with established timelines.
• Support creating and managing project timelines to deliver products and programs.
• Proofread functionally specific materials for accuracy, including copy, grammar, and layout, and make appropriate edits.
• Proactively identify and implement processes to improve workflow, organization, and communication.
• Maintain complex spreadsheets.
• Research new project initiatives and compile appropriate information for review by the GM of Gerlach Real Estate or the OFF Fossil Fuels Manager and Sustainability Project Manager.
• Coordinate with operational departments on deliverables to ensure continuous program improvement and success.

Administration (40%)

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  Take clear notes in meetings that identify deliverables and ensure all attendees can access those notes. If notes are running, ensure historical data is easily accessible.
• Provide advanced administrative support, including meeting planning, complex calendar management, and expense report creation.
• Maintain the departments’ Google Drive and other relevant workspace tools, ensuring all meeting notes and pertinent documents are posted appropriately and available for review.
• Prepare presentations and support public communications needs of the NVO OFF Manager and GM of Gerlach Real Estate and related programs.
• Relay urgent messages between members of the staff, volunteers, participants, press agents, and law enforcement officials in Gerlach, on the playa, and at Black Rock Station as necessary.
• Provide support to members of the NVO Council at the discretion of the direct manager(s).
• Coordinate necessary cross-departmental meetings and project work and communications.

Community and Event Engagement (10%)

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  Support community engagement activities for locals, staff, participants, and businesses.
• Maintain a professional presence representing Burning Man, receiving all initial inquiries with patience and graciousness.
• Plan and execute property tours, event relations, and other forward facing community and event engagement needs.

Other Functions and Responsibilities (10%)

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  Perform other duties as assigned.
• Attend and participate in A-Team Meetings.

LEARNING AND TEACHING

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  Documentation - Assists in the creation, publishing, and maintenance of process documentation related to their assigned duties.
• Learning – Pursues ongoing learning in their area of expertise, working to stay current on emergent knowledge, skills, and processes.

QUALIFICATIONS

Required

• 
  3+ years of relevant experience as an administrative and/or project coordinator.
• 3+ years experience in customer service
• 1+ years of experience in a leadership role
• Expert knowledge of Google Sheets and Docs, databases, and collaboration tools like Slack and Asana.
• Ability to apply knowledge of multidisciplinary business principles and practices to achieve successful outcomes in cross-functional projects and activities
• A motivated and meticulous approach to work and an eye for detail.
• Ability to collaborate with multiple leaders and evaluate and prioritize workload as necessary.
• Ability to work independently and make decisions with minimal supervision
• Proven ability to handle sensitive, confidential, and proprietary information with discretion.
• Excellent problem solver.
• Professional demeanor and effective verbal and written communication.
• Abide by the rules and codes of conduct described in the NVO Handbook, Ranch Protocols, and the 360 S.O.P.

Preferred

• 
  3+ years of permitting experience.
• Ability and willingness to maintain a residence in Gerlach or Empire, Nevada, throughout employment.
• Experience in event production.
• Experience facilitating meetings.
• It is helpful if the candidate has previously been to Burning Man and/or is familiar with its culture.

Note: If you have gained the necessary experience to succeed in this role and have acquired this experience in other ways, we encourage you to apply and share all relevant experience in your application.

REQUIRED LICENSES/CERTIFICATIONS

• 
  Valid driver’s license and a good driving record.

WHAT’S IN IT FOR YOU?

We are certain that working for Burning Man Project is unlike any other job on the planet! In addition to the unique opportunity to participate and contribute to our global community and culture within a creative, fun, and inspiring work environment, we’re also thrilled to provide the following:

Compensation:

Individual compensation decisions are dependent on a variety of factors, including prior experience and geographical location. The anticipated salary range for this position is $52,000 to $62,000 annually.

Additional Benefits:

• Health benefits: medical, dental, vision insurance for employees and dependents.

• Long term disability and life insurance.

• 401k retirement plan with voluntary employee contribution.

• Accrued vacation and sick time: Up to 10 days vacation per 12 months on assignment.

• Additional annual paid time off in accordance with policy guidelines; 7 paid holidays annually, in addition to paid office closure during December 24th - January 1st.

• Paid parental and bonding leave.

• Communications benefits for remote employees; reimbursement of up to $120/month for home office internet and phone expenses.

• Commuter benefit program.

• Mental health support, life coaching, financial and legal consultation services through our employee assistance program.

• Professional development fund along with unique leadership and learning opportunities.

• Equipment and tools necessary to succeed in a remote friendly workplace.

PHYSICAL REQUIREMENTS/WORK ENVIRONMENT

• Off-playa: Work is primarily sedentary in nature; no special demands are required.
• On-playa: Work is primarily sedentary but will also include the need to find and meet with department representatives who may not be in the vicinity therefore, this could include walking or using some form of transportation. Some of the work will be in outside weather conditions and exposed to fumes or airborne particles, as well as possible extremes in temperature.

NOTICE FOR ALL APPLICANTS:

• Burning Man Project celebrates the importance of creating a diverse environment and enthusiastically encourages Black, Indigenous, Peoples of Color, LGBTQIA+, Immigrant, women, and people with disabilities, of all ages, to apply.
• Burning Man Project provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.
• Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
• Notice for Remote Opportunities: Burning Man Project is currently able to hire remote employees living/working in the following states: AZ, CA, CO, FL, ID, LA, MA, MI, MT, NC, NM, NV, NY, OR, TX, UT, VA, WA, WI. Working hours for all positions are based in Pacific Time.

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