Job description
Job description
Office Administrator
Our client an International company based 15 mins from Letterkenny have an excellent opportunity for an Office Admin person to join their existing team with great opportunity for career advancement
Key Responsibilities
General administration
⦁ Answer phone calls and direct calls to appropriate parties or take messages
⦁ Manage and optimize the relationship with the courier services, suppliers, manage incoming and outgoing documentation, samples etc.
Sales support
⦁ Assist the sales team in performing prospections, submitting price requests, setting up price calculation sheets, setting up and sending out quotations;
⦁ Generate releases, picking lists and invoices out of SAP and forward to relevant stakeholders;
⦁ Attend daily weekly/ monthly sales meetings with the full sales team;
⦁ Provide technical support to sales team and liaising between sales team and company’s production partners in case of technical questions/improvements/ trials etc;
⦁ Manage the companies stocks in Ireland, maintain accurate stock sheets and execute physical stock counts at different moments of the year (where necessary in collaboration with colleagues);
⦁ Manage day-to-day relationship with logistics suppliers, manager their pricing and operational performances and advise on shortcomings or potential improvements;
⦁ Assist the sales team in managing customer claims of any kind in an effective and timely manner and according to corporate requirements (sales force);
⦁ Prepare reports, memos, letters, and other documents using word processing, spreadsheets, SAP, or presentation software..
Documentation
⦁ Coordinate production planning over the different production facilities of Packaging and its production partners;
⦁ Coordinate logistics and on time deliveries to customers;
⦁ Arrange transport to our warehouse and to our clients;
⦁ Assist sales team in cost effectively managing stock levels (SAP);
⦁ Place orders with production Partners and book these into SAP;
⦁ Analyze on daily basis the supply chain performance;
⦁ Optimize the stock levels;
⦁ Forecast sales and purchase based on input of sales team;
⦁ Negotiate and compare prices of suppliers;
⦁ Negotiate lead times with suppliers;
⦁ Responsible for the purchase of goods and align planning with our production unit.
Financial
⦁ Analyze and confirm correctness of incoming invoices from production partners and logistical suppliers;
⦁ Invoice clients on an accurate and timely basis
⦁ Work in close collaboration with Finance department for all financial matters.
Knowledge
⦁ Must be strong in problem solving and scientific/mathematical thinking skills, and ability to create organized and professional material.
⦁ Possess good organisational and analytical skills
⦁ Attention to detail is expected to ensure high quality process and documentation.
⦁ Strong problem solving and communication skills.
⦁ High sense of integrity
⦁ Good Communicator
Skills & Experience
⦁ Must have 3rd level degree in Business discipline and/or 5 years working in a similar role
⦁ Knowledge of SAP is a plus
⦁ Knowledge of Salesforce a plus
⦁ Sense of both organizational and technical aspects of the profession
⦁ Excellent in English language in word and writing
⦁ Focus on results and quality and commercial impact
⦁ Analytical and process-oriented thinking and acting.
⦁ Proficient in IT
Job Types: Full-time, Permanent
Benefits:
- On-site parking
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Donegal, County Donegal: reliably commute or plan to relocate before starting work (required)
Experience:
- Microsoft Office: 5 years (preferred)
- Administration: 4 years (preferred)
Job Types: Full-time, Permanent
Salary: €24,000.00-€30,000.00 per year
Benefits:
- On-site parking
Schedule:
- 8 hour shift
- Monday to Friday
Ability to commute/relocate:
- Donegal, County Donegal: reliably commute or plan to relocate before starting work (required)
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