Job description

Overview:

TekWissen group is a workforce management provider throughout the USA and many other countries in the world. Our client leading biotechnology company and combines technological insight with world-class manufacturing, scientific expertise and process excellence, and help their customers to deliver new and innovative medicines that help treat a wide range of diseases. Our client specializes in pharmaceutical ingredients, Bioscience, Biopharmaceuticals, Custom manufacturing, Biotechnology, Life science ingredients, Nutrition, Microbial Control, Agriculture, Materials Science, Personal Care, and cell and gene therapy.

Job Title: Office Operations Coordinator
Location: Lexington, MA 02421
Duration: 8 Months
Job Type: Contract
Work Type: Onsite

Description:

Highly visible position which reports to the Head of Facilities and Engineering. The Coordinator will be responsible for greeting and directing visitors, assisting with scheduling conference rooms, ordering food/beverages for all meetings, supplying/restocking the kitchen, supporting audio visual technology at meetings and any other coordination of office events. This person will assist in the operation of several systems like work order planning and scheduling, maintaining equipment lists as well as purchase requests and reconciliation systems in support of the GMP facility.

• Greet and process visitors, track and ensure compliance with the visitor forms and logs.
• Responsible for monitoring of inventory and ordering and stocking the supply closets of necessary office/kitchen supplies
• Responsible for the ordering and replenishing of food and beverages
• Interface with vendors responsible for maintaining rented office machinery (copiers, coffee machines, water dispensers, appliances, etc.)
• Ability to train and understand GMP SOP’s and policies related to the job function
• Monitor the work order systems and access reports as requested.
• Provide reports to management as requested on GMP building access systems and visitor information in accordance with the governing SOP’s.
• Interface with Metrology/Preventative Maintenance (PM) vendors, schedule PMs and calibrations in accordance with the Equipment’s data forms (EDF) and maintain Master Equipment List (MEL) for calibrations and PMs of laboratory and manufacturing equipment in support of the GMP facility.
• Review Equipment Service contracts with GMP equipment owners to maximize any cost savings prior to processing the contracts to finance team.
• Create PRs for direct facility materials
• Assist in the reconciliation of receipts for the closeout of the purchase orders for all groups
• Monitor and ensure the cleanliness of all office space and meeting rooms, kitchens etc.
• Coordinate delivery of office mail and packages
• Assist with the AV at meetings or setup/breakdown of conference rooms post large meetings
• Assist with assigning access badges to the GMP facility in accordance with the SOP related to facilities access.
• Manage the use of the office credit card and reconcile receipts for purchases with finance
• All other duties assigned
• Proficient in all MS Office tools with the experience/ability to coach others in efficient use.
• Proficient in all Adobe tools with the experience/ability to coach others in efficient use.
• Experience with SAP and other Enterprise systems a plus.
• Ideal candidate will have the ability to manage multiple priorities.
• Must have strong communication skills, business acumen, and present themselves in a professional manner at all times.

TekWissen® Group is an equal opportunity/affirmative action Employer (m/f/d/v) supporting workforce diversity.

Job Type: Contract

Salary: $25.00 - $27.00 per hour

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Lexington, MA 02421: Reliably commute or planning to relocate before starting work (Required)

Application Question(s):

• How many years of experience do you have in performing office operations?
• How many years of experience do you have with Adobe tools?
• How many years of experience do you have in with any SAP or other Enterprise systems?

Experience:

• Microsoft Office: 1 year (Required)
• Administrative experience: 1 year (Required)

Work Location: One location

Speak with the employer
+91 7348585745

seankuhnke.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, seankuhnke.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, seankuhnke.com is the ideal place to find your next job.