Job description

Job ID: 12570
Location: Bellevue College
Full/Part Time: Part Time
Regular/Temporary: Regular

Position Summary

The Office Assistant 2 reports to and in collaboration with the Director of Information Technology Business Operations (ITBO) performs administrative support functions including quick copy recharges, Canon counts, recharges, toner ordering, budget corrections, tracking and payment of Print Services Invoices. This position requires independent judgment and is performed with limited supervision.

This position helps support and contributes to this mission by making sure the printing services are appropriately chosen to provide seamless access to the various resources used by our educational programs, and ultimately our students. The position also makes sure that our printing resources are maintained to continue to be able to support our students and our programs.

This is a part-time 50% FTE (20 hours per week) permanent position.

Pay, Benefits & Work Schedule

Position Salary Range at 50%FTE: $16,992/year - $22,416/year

The salary will be determined based on candidate's qualifications and related experience. Individuals newly hired to Classified position are placed in a salary range based on the WPEA Collective Bargaining Agreement.

We offer comprehensive compensation package with salary and benefits as the main components. Competitive salary is within the Range stated above, and commensurate with qualifications and experience. Generous benefits package is offered through Washington State plans that includes multiple medical, dental, life and disability coverage choices for employees and dependents; choices of retirement and deferred compensation plans; paid holidays, sick, and vacation plans; transit program, reduced tuition, employee discounts and memberships, etc.

The employee is scheduled to work 20 hours per workweek. This is a Classified, overtime eligible position and represented by the Washington Public Employee Association of Higher Education (WPEA-HE).

About The College

Bellevue College is a diverse student-centered, comprehensive and innovative college, committed to teaching excellence that advances the life-long educational development of its students while strengthening the economic, social and cultural life of its diverse community. Bellevue College is located just 10 miles east of Seattle where we serve a student population of over 54% students of color and over 1,300 international students. The college promotes student success by providing high-quality, flexible, accessible educational programs and services; advancing pluralism, inclusion and global awareness; and acting as a catalyst and collaborator for a vibrant region.

We strive to create a vibrant and inclusive campus community that supports a diverse student body, faculty and staff. As an essential part of our mission and goals , diversity, equity and pluralism are promoted and fostered in all aspects of college life. By enriching student life through leadership opportunities, personal learning and cultural experiences, we are committed to building an inclusive and diverse campus community that fosters creativity, innovation and student success.

For more information, visit BC Facts at a Glance @ Bellevue College .

About the Department

The Information Technology Services (ITS) division is comprised of six departmental teams: The Office of the Vice President, Digital Media Services, Infrastructure, Integration, Technical Support Services, and Office of IT Business Operation. ITS supports all campus computing - both academic and administrative. The division manages networking and server components, performance and quality of all college websites, the web portal, software and application development, as well as data and administrative system support. ITS provides in-person workshops and training to faculty and staff, and offers an array of video production services including live streaming campus events as well as producing original programming to support college activities. ITS broadcasts 24/7 programming for the College and outlying community on the College Channel television station.

Essential Functions

Division Printing Re-Charges

Collects fees, maintains collection records, verifies and balances receipts, and prepares bank deposit documents
Collects Quick Copy tickets in paper form, and transfers them to Excel format
Resolves problems and responds to inquiries regarding recharges, regulations, policies, department procedures, and department services
Reviews documents, records, or applications for completeness, accuracy, and compliance with rules; determines and explains action necessary to achieve compliance or approval
Coordinates day- to -day financial actions including printer recharges, credit card reimbursement, credit card closing, monitors status of Purchase Order (PO) invoice payments, resolves payment delays, maintains a comprehensive system for fiscal record-keeping and records retention.
Conducts Monthly Recharges Upload to SharePoint
Submits monthly financial re-charges to finance
Establishes and maintains complex electronic or manual file systems or data base files; Record retention of Printing Services documents on SharePoint & Bellevue College Archive
Canon Printer Access

Confirms budget details, unit and departments are correctly associated with budget numbers
Processes Copier scan requests
Generates report related to printing
Organizes, oversees, establishes, tracks, and maintains data sources in Papercut such as budgets, personal and departments
Provides access to printers by collaborating with the College key master
Orders, receives and maintains inventory record; assists with Canon ordering of paper, staples and supplies
Collects funds from coin-op copier, deposits them to the cashier's office
Requests service maintenance for Canon Copiers & Coin-ops, such as printer issues, supply ordering, ect.
Maintenance Invoice Record and Process

Processes and monitors incoming invoices and fund distribution; attaches related correspondence or information before forwarding as appropriate;
Establishes and monitors purchasing records and resolves unpaid invoices in a timely manner
Maintains invoice records and establishes regular status reports related to paid invoices
Reviews, allocates purchases to proper budget and category; ensures compliance with departmental, institutional and/or granting agency policies, rules and regulations;
Provides information for budget preparation
Performs financial, or other financial/numeric work, requiring the application of accepted bookkeeping or basic accounting methods and applications
Other Duties

Interprets established policies, procedures, codes, regulations and other relevant sources to internal and external customers over the telephone, in writing and in-person.
Performs other duties as assigned

Minimum Qualifications

High school graduation or equivalent.
At least one (1) year of experience in an office support role.
At least one (1) year of experience in budget reconciliation, preparation of financial reports and maintaining a comprehensive record keeping system.
Proficiency in Microsoft Office Suite, including Word, Outlook and two-years of experience working with Excel.
Demonstrated understanding of generally accepted accounting principles (GAAP).
Effective written, verbal, interpersonal communication and time management skills.
Demonstrated ability to work with confidential data.
Demonstrated ability to incorporate diverse perspectives and work successfully with people of varying ages, abilities, and ethnicities from diverse cultural, educational and economic backgrounds.

Preferred Qualifications

Two (2) years of experience in Print Service.
Demonstrated effective customer service skills.
Familiarity with the community college, State, and various funding agency's policies, procedures, and regulations.
Experience in PeopleSoft (ctcLink) financial systems.
Ability to work both independently and collaboratively.

Conditions of Employment

Bellevue College intends to provide a drug-free, healthy, safe, and secure work and educational environment. Each employee is expected to report to work in an appropriate mental and physical condition to perform her/his/their assigned duties.

Bellevue College employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

Bellevue College requires all employees to be fully vaccinated and your vaccine status will be verified upon hire. Please reach out to the HR Office at jobs@bellevuecollege.edu if you need information on medical or religious accommodation.

Sexual Misconduct and Background Check:
Prior to start of employment, finalists(s) for this position will be subject to a pre-employment background check as a condition of employment. Information from the background check will not necessarily preclude employment, but will be considered in determining the applicant's suitability and competence to perform in the position.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington State Law .

Check frequently in your inbox, spam, junk, clutter email folders for any communication regarding the next steps from Bellevue College and our background check partners.

Reference Check:
Reference checks may include, but are not limited to, contacting references and verification of work experience, and/or past job duties.

Other Information

This position is NOT eligible for relocation allowance.
This position is NOT eligible for sponsorship for employment-based visa.

How To Apply

Applications received by 04/11/2023 will be given full consideration. Applications received after that date may be considered until the position is filled.

All individuals interested in this position are encouraged to apply. Your application must include a complete online application and all of the required documents below to be considered complete. Any application that does not provide all requested information will not be considered for the position (only submit required documents with the application, additional will not be reviewed.) Please review Application Tips before applying. Current Bellevue College employees should apply the position through Employee Self Service.

Required application materials:
Attach a Cover Letter (min 1 pg., max 2 pgs.)
Attach a Resume
Attach a Diversity Statement (min 1 pg., max 2 pgs.) that addresses the following: Please provide specific examples of how your educational and/or professional experiences, demonstrate your commitment to diversity and equity
Complete the Job Questionnaires if applicable

Contact:
If you have questions with regards to the application or the hiring process, please contact Office of Human Resources at 425-564-2274 or email to jobs@bellevuecollege.edu .

EEO Statement

Bellevue College does not discriminate on the basis of race, color, national origin, language, ethnicity, religion, veteran status, sex, sexual orientation, including gender identity or expression, disability, or age in its programs and activities. Please see policy 4150 at www.bellevuecollege.edu/policies/ . The following people have been designated to handle inquiries regarding non-discrimination policies: Title IX Coordinator, 425-564-2641, Office C227, and EEOC/504 Compliance Officer, 425-564-2178, Office B126.

Applicants with disabilities who require assistance with the recruitment process may contact hraccommodations@bellevuecollege.edu or 425-564-2271.

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