Job description

SUMMARY: The Office Administrator is the central backbone of our organization. This position ties every aspect of our daily operations together. This role requires a supportive driving force capable of multitasking with the ability to handle the unexpected and occasional change. This person must be organized, detail oriented, and have a strong customer service focus. Responsible for daily operations, financial accounting activities, operating and capital budgets, while implementing and supporting office policies and procedures.

DUTIES AND RESPONSIBILITIES:

· Management of all office personnel (includes brief, weekly check-ins with all team members for support and mentoring)

· Performing a monthly report such as, but not limited to, financial, sales volume analysis, & marketing.

· Developing marketing plan and creating content.

· Exercises considerable judgement and discretion in handling requests for

appointments and telephone calls.

· Distributes daily internal/external mail and overnight packages; sends and

distributes faxes.

· Composes, types, and distributes professional correspondence and memoranda,

E-mails and faxes, using individual initiative and as assigned.

· Proactively establishes, and maintains highly organized filing system; files

correspondence and other records.

· Coordinates calendars and schedules appointments, ensuring all parties are

informed of and kept abreast of schedule awareness.

· Meets and greets visitors.

· Conducts research; compiles and types statistical reports.

· Coordinates meetings including but not limited to preparing and distributing

agendas and other meeting materials, reserving and preparing facilities, and

recording and transcribing meeting minutes.

· Orders and maintains supplies; coordinates equipment maintenance.

· Manages office petty cash fund and reimbursement procedures.

· Assists in development and implementation of department systems and

procedures as needed.

· Performs general clerical duties including but not limited to filing, photocopying,

faxing, and mailing.

· Demonstrates a high level of professionalism in dealing with confidential and

sensitive issues.

· Assists with special projects as assigned.

· Recruiting and coaching team personnel, along with quarterly performance review

QUALIFICATIONS:

· Associate's degree (A.A.) or equivalent, two to four years related experience, or

equivalent combination of education and experience.

· Excellent verbal and written communication skills.

· Commitment to excellence and high standards.

· Strong organizational, problem-solving, and analytical skills; able to manage

priorities and workflow.

· Strong interpersonal skills.

· Ability to understand and follow written and verbal instructions

· Ability to deal effectively with a diversity of individuals at all organizational levels.

· Good judgement with the ability to make timely and sound decisions

· Creative, flexible, and innovative team player

· Ability to work independently and as a member of various teams and

committees.

· Versatility, flexibility, and a willingness to change

priorities and duties.

· Acute attention to detail.

· Demonstrated ability to plan and organize projects.

· Intermitted knowledge of Microsoft office Suite products & CRM software programs

COMPETENCIES:

• *Analytical--Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
• *Ethics--Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• *Motivation--Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
• *Quality--Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• *Adaptability--Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation.

PHYSICAL DEMANDS AND WORK ENVIRONMENT:

• Frequently required to sit
• Frequently required to talk or hear
• Frequently required to utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
• Occasionally required to lift/push/carry items up to 40 pounds
• Occasionally required to Travel
• Occasionally exposed to outside weather conditions

Job Type: Full-time

Pay: $19.00 - $23.00 per hour

Benefits:

• Flexible schedule
• Health insurance
• Professional development assistance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Supplemental pay types:

• Commission pay

Ability to commute/relocate:

• Mount Vernon, OH: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative: 3 years (Required)
• Management: 2 years (Required)
• Real Estate background: 1 year (Preferred)
• Property management: 1 year (Preferred)

Shift availability:

• Day Shift (Required)

Work Location: One location

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