Job description

Outline:

As Office Manager for this Residential Property firm based in Dublin 4, you will act as the first point of contact for the company. Much more than just a Front of House Receptionist, the successful candidate will act as a Personal Assistant to the main Directors while creating a welcoming and friendly environment.

This position would suit an outgoing and personable individual, who thrives in a challenging environment, with a proven ability to multitask, and work well under pressure with a positive attitude.

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Benefits:

• 25 Days annual leave
• Free Parking
• Office closed over the Christmas period
• Serious Illness cover (after probation period)
• Death in service benefit

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Responsibilities:

Reception –

• · Meeting and greeting visitors
• · Handling all incoming calls
• · Organising courier services and mail
• · Managing and logging documents on a daily basis
• · Answering and transferring phone calls
• · Answering emails in a timely and courteous manner
• · Ordering and maintaining office supplies as needed

Secretarial support to Directors, Accounts Dept., and Sales Team –

• · Managing Director diaries on a weekly basis
• · Organising Director agendas and meetings for the week
• · Preparing the meeting rooms for internal and external staff
• · Organising travel when requested

Accounts & Sales Team support –

• · Creating PO’s and invoices
• · Updating the database
• · Manually filing and electronic scanning of documents
• · Managing and directing messages to the correct member of staff
• · Assisting with ad hoc duties

Other General Duties to include–

• · Managing general office needs and chores – putting refuse out front each week
• · Opening and locking up the building, ensuring bulbs, heating, plumbing is functional
• · Stocking sundries on a weekly basis (water, milk, tea, coffee, sugar, biscuits)
• · Ensure full stock of cleaning products for cleaning attendant

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Essential Skills, Experience, and Qualifications:

• · 5+ years previous experience in a similar role ideally working at Director Level
• · Proficient with MS Office skills (Word, Excel)
• · Ability to prioritise workload efficiently and multitask
• · Proven experience working under pressure
• · Happy to work as the Receptionist and Ambassador for the company
• · Enthusiastic, Friendly, welcoming personality and a ‘can do’ attitude.

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• Job Title: Office Manager
• Job Location: Dublin 4
• Job Category: Office Support and Administration | Front of House Reception
• Job Type: Permanent (probation period 6 months)
• Job Role: Full-Time
• Salary: €40,000
• Work Hours: 37.5 Hours per Week | 9:00AM – 17:30PM | Mon – Fri (1 hour lunch)
• Work Environment: Professional Office Based

Job Types: Full-time, Permanent

Salary: €40,000.00 per year

Benefits:

• Additional leave
• On-site parking

Schedule:

• Monday to Friday

Reference ID: office-manager-11584
Expected start date: 05/12/2022

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