JOB TITLE: Office Manager

GENERAL JOB DESCRIPTION

Heartland Youth Village is a Psychiatric Residential Treatment Facility opening in Bardstown, Kentucky that serves the needs of children and adolescents with psychiatric, behavioral, and substance abuse issues. Heartland Youth Village is seeking a full-time Office Manager.

The Office Manager performs the day to day financial and bookkeeping duties in accordance with regulatory and legal standards. The Office Manager manages the accounts payable function in a timely and accurate manner, ensuring receipts are maintained and logged properly. The ideal candidate for this position must be able to relate positively to residents and their families, be enthusiastic in greeting customers and visitors to the office, and ensure guests are comfortable and connected with the right office personnel.

MAJOR DUTIES AND RESPONSIBILITIES

• Answering telephone calls and emails from customers, clients, and residents families and assisting them as needed as well as directing them to relevant staff.
• Manages the accounts payable function for the programs, ensuring bills are paid in a timely manner.
• Acts as primary purchasing agent for the facility.
• Prepares payroll every two weeks and submits to Administrator for approval.
• Participates in the facilitys risk management and performance improvement programs.
• Acts as a liaison between vendors and the facility, maintaining copies of all contractual agreements and coordinating their visits/services to the facility.
• Submitting work orders/connecting with vendors, scheduling repairs for general office space, and ordering repairs for office equipment.
• Assists Admissions Department in collecting pertinent information to compete admission requirements.

Education:

Bachelors degree in business-related field preferred.

Minimum: High school diploma or equivalent.

EXPERIENCE:

Two years administrative experience required

Experience with Electronic Medical Record keeping, scheduling, Microsoft office suite, bookkeeping, and filing.

Experience in mental health preferred.