Job description

Position Summary:
The Office Manager oversees a variety of general office, customer service and safety activities critical to the daily success of the bakery operation; directly supervise one employee in the Administrative Department and carries out supervisory responsibilities in accordance with the organization's policies and applicable laws.

Key Duties and Responsibilities Include:

· Oversee and back-up one Sr. Admin Assistant

· Oversee Sales Orders, Invoicing and AR including research of deductions, OS&D etc

· Manage and oversee entry of product pricing, exchange rate, freight

· End of Month closing activities reporting, postings, credit memos

· Manage office vendor programs and relationships

· Chair Safety Committee and drive a culture focused on our Value of Safety

· Coordinates office activities with Operations to ensure team and customer needs are met

· Monitor and ensure facility-wide compliance as it relates to food safety fundamentals, quality, and operational safety standards; Participate in monthly Food Safety Meetings

· New customer entry into ERP, gather documents required for set-up

· Manage the administration of Lineage’s Safety Inspection System

· Update Communication Boards

· Participate in the Activities Committee fostering Engagement

· Manage security system and building access

· Resolve day-to-day customer service problems

· Provide analysis of customer sales forecast and trends to leadership

· Trained in the fundamentals of food safety, HACCP, and GMP’s

· Perform other duties as needed in accordance with the organization’s policies and regulations.

Minimum Requirements (Knowledge, Skills, Abilities) include:

Highly skilled at Drive for Results, practice Organizational Agility, Data Judgment, Leadership Coaching, and Culture and Engagement. Natural at multi-tasking, organization, and a genuine passion for being a key business partner to the Operations Teams. Possess a professional, positive, and innovative attitude. Lead with and model for others our Values of Safe, Trust, Respect, Bold, Innovation, and Servant Leadership.

· Bachelor’s degree from a four-year college or; or four years related experience and/or training; or equivalent combination of education and experience

· Prior customer service experience

· Disciplined self-starter capable of motivating others

· Common sense approach to business practices

· Strong work ethic that continually raises the bar towards perfection

· Ability to read, analyze, and interpret company policies, procedures, and agreements

· Ability to use the Microsoft Office suite of applications; specifically using Word to create and modify documents, Excel to record data and calculate results, and Outlook to communicate internally and externally. Prior experience using an ERP a plus.

· Ability to manage multiple priorities at one time using effective organizational skills and judgment in an environment of frequently changing circumstances.

· Ability to read and comprehend simple instructions, short correspondence, and memos. Ability to write simple correspondence.

· Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.

· Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.

· Ability to apply commonsense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

Leadership Abilities:

· Possess strong interpersonal and leadership skills; ability to coach and train employees on production processes and procedures to ensure workplace safety, overall cost effectiveness of manufacturing efficiencies and consistent production of quality products.

· Ability to be relatable, personable, and productive within a team environment.

· Ability to balance team and individual responsibilities, contributing to a positive team spirit.

· Ability to develop people through leadership, interpersonal, and problem solving skills.

· Demonstrated skills in time management, teamwork, adaptability, and stress management

· Ensure responsibilities, authorities, and accountability of all direct subordinates are defined and understood.

Lineage Team Member Commitment:

· Demonstrate complete commitment to a culture of safety. Promote a safe work environment through personal actions and identifying any safety concerns

· Treat all team members with a respect while demonstrating positive work attitude and leadership skills

· Take initiative to continually improve performance and work processes through feedback, problem solving and generating new ideas

· Work with a sense of urgency to complete tasks safely, effectively, and efficiently

· Continually meet internal and external customer expectations through teamwork, respect, and willingness to help and support others.

· Demonstrate excellent job performance in productivity, quality, safety, and attendance

Work Environment:

·Manufacturing environment

·Fast paced open space/cubicle office area subject to frequent interruptions, noise, and foot traffic; connected to processing environment.

· Fast paced processing work environment, in and around industrial machinery.

· Processing work area kept at 65-68 degree ambient temperature

· Processing noise level is loud, requiring hearing protection in processing work areas

Why Lineage?
This is an excellent position to begin your career path within Lineage! Success in this role enables greater responsibilities and promotions! A career at Lineage starts with learning about our business and how each team member plays a part each and every day to satisfy our customers’ requirements. Beyond that, you’ll help us grow and learn on our journey to be the very best employer in our industry. We’ll ask you for your opinion and ensure we do our part to keep you developing and engaged as we grow our business. Working at Lineage is energizing and enjoyable. We value respect and care about our team members.

Lineage is an Equal Employment Opportunity Employer and is committed to compliance with all federal, state, and local laws that prohibit workplace discrimination and unlawful harassment and retaliation. Lineage will not discriminate against any applicant on the basis of race, color, age, national origin, religion, physical or mental disability or any other protected status under federal, state and local law.

Benefits

Lineage provides safe, stable, reliable work environments, competitive pay, excellent Health and Dental benefits, 401K, and Paid Time Off and Sick Days

Job Type: Full-time

Pay: $55,000.00 - $80,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Day shift

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Centralia, WA 98531: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Administrative/ Office Manager: 2 years (Preferred)

Work Location: In person

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