Office Administration Assistant/ Reception Staff

Job description

Location: Together-Razem Centre, Cork
Responsible to: Office Administrator
Time commitment: 19 hrs per week

NOTE: Must meet THESE conditions:
Person who has been continuously unemployed for at least 12 months and “signing”
on a full-time basis, and in receipt of a jobseekers payment from the Department of
Social Protection for at least 12 months, and currently in receipt of Jobseeker’s
Allowance

Key duties: 

Administrative support to the Office Administrator. Project Workers and CEO
as required 

To answer s main phone line, respond to, direct and relay telephone
messages and emails, 

Greet and assist office visitors, respond to and provide information to general
enquiries, when required 

Pick up and distribute mail, open and date stamp all general correspondence 
To keep the company’s registers up-to date 
Ensure all donations are receipted and acknowledged; process payments for

all Together-Razem events. 
Purchasing of office supplies/stationary and equipment as required in

consultation with the office administrator 
Support with documentation 
Maintaining accessible manual and computerised files and records using

ASYSTENT Case manager 
Provide necessary secretarial support and any other financial / administrative

tasks as considered necessary by the Office Administrator 
Upkeep of Together-Razem web site and facebook profile 
Support Interns and volunteers working in Administration and Front Office 
Assist in the planning and preparation of meetings and events

Person Specification
Good written and spoken Polish – English Intermediate
At least Leaving Cert education
Some experience in a similar role an advantage
Ability to multi-task and coordinate different projects
Good verbal and written communication skills.
Friendly, flexible, can work independently and as part of a team
Good organisational and IT skills.

START: ASAP