Orange Recruitment are currently seeking a Personal Assistant, to join our client, a Charity Organisation, based in Dublin City Centre. This is a part-time permanent position, 21 hours per week. The salary for this role is €45000 – 50000 per annum pro rata

This role will require

• Excellent organisation and time-management skills.
• Strong and respectful interpersonal and communication skills.
• Ability to work on own initiative and as part of a team.
• Excellent MS office skills including Excel, Word and PowerPoint.
• Ability to work with sensitive and confidential information and be a trusted advisor to the CEO.

Key Responsibilities

• Organise the CEO’s internal and external meeting schedule.
• Co-ordinate the administration of management meetings including agenda preparation, papers and minutes. Proactively provide updates on actions arising from the management meeting.
• Co-ordinate the administration of the Board, Board sub-committees and AGM meetings including attendance, booking interpreters, agenda preparation, papers and minutes. Responsibility for the preparation of the Board Pack.
• Co-ordinate the CEOs 1; 1 meetings with members of the Management Team.
• Co-ordinate and follow through on the CEO’s task list.
• Assist the CEO with the preparation of presentations and papers.
• Liaise with suppliers and manage the relationships on behalf of the CEO including co-ordinating diaries, raising & processing of purchase orders and arranging of payments.
• Manage the CEOs events, conferences and travel arrangements where necessary.
• Liaise with the Management Team to provide accurate and timely information to the CEO.
• Prepare the CEO’s expense claims and oversee the documentation behind any credit card expenditure.
• Organise and manage the filing of papers from the CEO’s office both physical and electronic, ensuring access to relevant information is seamless.
• Ensure the CEO office is compliant with key requirements such as GDPR and Health & Safety standards.
• Assist with the administration of various project work as required such as GDPR compliance, IT Projects, Marketing tasks etc.
• Assist the CEO with incoming and outgoing correspondence across phone, email or written correspondence.
• Liaise with staff and stakeholders to assist in communicating with the CEO.
• Prepare quarterly staff CEO Newsletter and similar communications.
• Support the CEO with external networking opportunities and attendance at conferences.
• Proactively keep the CEO informed of issues.

Requirements

• Relevant University degree or college diploma.
• 3 to 5 years’ experience in a similar role.