The Payroll Assistant works under the direction of the Finance Director, or designee, to perform routine clerical
and administrative work in relation to the City’s payroll functions and compiles certain payroll data including the
maintenance of payroll files.

ESSENTIAL FUNCTIONS

The following is a list of typical duties assigned to this classification. The duties included on this list
are examples and not intended to be all-inclusive or restrictive.
.

• Answers a variety of payroll related questions from City employees; researches and resolves payroll

• Processing audit of payroll information received from each department; reviews, audits and enters

• Processing pay changes and payroll deduction changes.
• Assists in monitoring City MOUs and IRS regulations for payroll compliance and responds to questions

retroactive pay adjustments.

• Completes special projects and reports as requested; such as but not limited to Subpoenas, PERS buy

• Assists the Payroll Technician with duties as assigned.
• Performs other duties as required.
• May be required to work shifts, weekends, and/or holidays.
• Assists with questions and requests from Auditors
  

MINIMUM QUALIFICATIONS

Education, Training and Experience

• Graduation from high school or GED equivalent;
• Associate’s Degree in accounting or related field is desirable;
• AND a minimum of two (2) years of full-time clerical experience, one (1) of which must be in the area of

payroll or related field.

Licenses, Certificate and/or Special Requirements

• A valid California motor vehicle operator's license is required.

A complete City application and supplemental questionnaire (if applicable) are required to be considered for
any open positon. The City’s employment application is located at www.cityofhawthorne.org. Please complete
all the required information as provided on the form. Do not alter the application.

City Hall business hours are Monday through Thursday from 7:30 a.m. to 5:30 p.m. and closed every other
Friday. On the alternate Friday, City Hall hours are from 7:30 a.m. to 4:30 p.m. Please contact the Human
Resources Department at (310) 349-2950 with any questions regarding this recruitment. Note:
Communications from the Hawthorne Human Resources Office regarding this recruitment will be via email.
Please periodically check spam or junk mail folders.

All employment application materials received by the final filing deadline will be reviewed to determine the level
and scope of applicant qualifications for the position. All information provided by an applicant is subject
to verification. Incomplete applications will be rejected from consideration.

TESTING & SELECTION PROCESS

All properly completed applications will be reviewed and only the most highly qualified candidates will be invited
to continue in the selection process. The selection process may include a supplement questionnaire, a written
test, a performance test, and/or an oral interview to evaluate the applicant’s skill, training, and experience.
An applicant requiring reasonable accommodation during the testing and selection process must inform the
City of Hawthorne Human Resources Department at (310) 349-2950 at least seventy-two (72) hours in
advance of the established testing date.

Applicants completing selection testing with acceptable results will qualify to have their name placed on
an Eligibility List. The Eligibility List will be considered by the hiring authority to fill current and future vacancies
for the position.

VET ERANS’ PREFERENCE CREDIT

The City of Hawthorne provides Veterans’ Preference Credit to qualified candidates who are successful in
the examination process. To be eligible for this preference, a legible copy of DD214 upon application filing
with the Hawthorne Human Resources Department is required.

COMPENSATION AND BENEFITS

City employee may be eligible to participate in a benefit program including holidays, vacations, savings and
retirement plans, health programs, educational reimbursement and other benefits listed in the Hawthorne
Municipal Employee Association (HMEA) Memorandum of Understanding. Benefits may change due to
employer-employee negotiations. Eligible City employees will participate in a defined benefit retirement plan
administered by California Public Employees’ Retirement System (CalPers). For additional details, refer to
the City’s website: www.cityofhawthorne.org under MOUs & Salary Schedules.

ABOUT THE CITY

Proudly Serving the Community for over 80 Years!

Incorporated in 1922, the City of Hawthorne currently has a population of nearly 87,000 within a six square
mile area. Ideally located near the Los Angeles International Airport, connected by rail to the Port of Los
Angeles and downtown Los Angeles, and surrounded by the San Diego (I-405), Harbor (I-110), and Glenn M.
Anderson (I-105) Freeways, the City of Hawthorne could easily be termed the "Hub of the South Bay." By
virtue of its location, Hawthorne affords easy, quick access to all that Southern California offers; culture, sports,
entertainment, mountains, and beaches. Temperatures in the area are always among the most pleasant in the
Los Angeles basin. The City of Hawthorne possesses a shared vision towards the future to create a great city
and build an economy, which supports the community's desire for a high quality of life.