The Plant Operations Administrator, reporting directly to the North Kansas City Plant Manager, performs administrative duties for multiple departments. The jobholder is a go-to person in the plant for HR needs and supports other roles as back-up. The position, primarily based in an office setting, will have access to the plant production floor and must support HES policy and participate in HES programs/activities provided by management. Activities may include:

HR RESPONSIBILITIES:

• Supports hiring and onboarding activities for new hires including:
• Point of contact coordinating on-site interviews
• Arranges all pre-employment testing and screenings
• Organizes all pre-hire employee set up including: office/work space, uniforms, technology, etc
• Responsible for time clock initiation for hourly staff
• With others, develops onboarding schedule and training
• Assists employee with set up of benefits, direct deposit, tax forms, etc.
• Responsible for HRMS data input supporting hire and other record changes; prepares reports from HRMS
• Maintains HR files, including I-9 and E-Verify.
• Processes bi-weekly payroll for hourly and salary non-exempt staff
• Creates annual operator work schedule and updates contact lists
• First point of contact for all HR related question; works closely with Regional HR Manager
• Assists in roll out and implementation of all HR programs including wellness/benefits, tuition reimbursements, boot/uniform/ eyeglass program etc.
• Administers FMLA/Disability and return to work process.
• Site training coordinator, interfacing with talent management and reporting groups

ADMINISTRATIVE RESPONSIBILITIES

• First contact for all customers, visitors, solicitors, contractors, and calls to the site; provides safety training in absence of HESQ Specialist
• Initiates and coordinates community relation events under guidance of Leadership team
• Serves as administrative support coordinator for social media internal/external
• Supports SAP requisitioning and invoice processing site wide; Prepares and releases blanket and individual requisitions.
• Supports Maintenance department documenting SAP work orders
• Provides general administrative support for all office personnel as needed including:
  • order miscellaneous supplies
  • Key organizer for plant meetings and site functions
  • arrange meals /catering as required
  • documents site team meetings as required
• Serves as Document Control Administrator
• Manage site pest control program, cleaning services and document shredding services
• Manages small capital projects such as office renovations

LOGISTICS/HES BACK UP and OTHER RESPONSIBILITIES

• Serves as primary back up to the Logistics Coordinator; learns and understands essential elements in the supply chain process to service our customers
• Serves as primary back up to the HESQ Specialist; learns and supports weekly testing and documentation and resupply of PPE/first aid ets.
• Participates in Plant general inspections.
• Other projects as required

The successful candidate will have:

• high school diploma or equivalent; associates degree in business a plus
• 2-3 years experience in a manufacturing office
• Strong communication skills
• Good knowledge of Microsoft Office and other PC applications.
• SAP experience (or similar) strongly preferred
• Ability to work independently and focus on detail
• Ability to maintain strict confidentiality on personal information
• Ability to organize daily work and prioritize
• Ability to influence without authority.