Job Summary:

The Procurement Specialist II in WCER serves as a point of contact to service procurement requests connecting needs across suppliers, stakeholders and institutional leadership. This position maintains contracts and negotiates purchase prices to achieve business results. This position will also troubleshoot complex solicitations requiring creative approaches to evaluate third party sourcing options in compliance and with regulatory requirements.

Responsibilities:

Researches, creates, and solicits bids and proposals from third party suppliers for critical, complex, and/or unique institution level procurements to provide cost-effective materials and services within an assigned commodity area or business unit. Negotiates contract terms and signs resulting contracts on behalf of the institution. Provides peer guidance and proposes procurement strategies to senior leadership to support operational excellence of procurement functions.

• 10% Leads the development of complex solicitations requiring creative approaches to evaluation of third party sourcing options in compliance with regulatory requirements
• 10% Leads and executes the research of suppliers to understand available products and services, assesses market conditions, identifies supply options, and makes recommendations
• 30% Drafts, submits, and communicates outcomes of procurement requests to suppliers, stakeholders, and institutional leadership
• 10% Answers questions and provides guidance regarding specific commodities and service areas to various individuals and groups based on set material or standards
• 5% Prepares and disseminates business cases to appropriate audiences, proposes strategic sourcing, and authors programs to stakeholders and institutional leadership
• 5% Implements required reporting protocols with suppliers to allow measurement of cost savings, reduction, avoidance, supplier management, and risk mitigation programs and strategies
• 15% Serves as primary point of contact for external stakeholders, maintains contracts, and negotiates purchase prices to obtain timely and meaningful contract sourcing results
• 5% Establishes and maintains bid and proposal records to comply with record-keeping requirements
• 10% Cross-trains on other financial related tasks and provides back up as needed.

Institutional Statement on Diversity:

Diversity is a source of strength, creativity, and innovation for UW-Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals.

The University of Wisconsin-Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world.

For more information on diversity and inclusion on campus, please visit: Diversity and Inclusion

Education:

Required
Associate's Degree, minimum

Preferred
Bachelor's Degree

Qualifications:

Minimum two years working experience in procurement or related field.

Work Type:

Full Time: 100%

This position may require some work to be performed in-person, onsite, at a designated campus work location. Some work may be performed remotely, at an offsite, non-campus work location.

Appointment Type, Duration:

Ongoing/Renewable

Salary:

Minimum $63,000 ANNUAL (12 months)
Depending on Qualifications
The starting salary for the position is $63,000 but is negotiable based on experience and qualifications. Employees in this position can expect to receive benefits such as generous vacation, holidays, and paid time off; competitive insurances and savings accounts; retirement benefits.

Additional Information:

How to Apply:

Contact:

Laura Hankes
lbhankes@wisc.edu
608-890-4461
Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Official Title:

Procurement Specialist II(FN025)

Department(s):

A17-SCHOOL OF EDUCATION/WCER

Employment Class:

Academic Staff-Renewable

Job Number:

277918-AS

The University of Wisconsin-Madison is an Equal Opportunity and Affirmative Action Employer.

Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence through diversity and encourage all qualified individuals to apply.

If you need to request an accommodation because of a disability, you can find information about how to make a request at the following website: https://employeedisabilities.wisc.edu/disability-accommodation-information-for-applicants/

Employment will require a criminal background check. It will also require you and your references to answer questions regarding sexual violence and sexual harassment.

The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7).

The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on-campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW-Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department.