Available Title(s):
107I-YY_CS_NPS - Program Specialist 2

Business Title:
Program Specialist 2

Employee Type:
Classified

Time Type:
Full time

Position Term:
12 Month

Position Details:

Summary of Duties:

Direct and facilitate the Building Coordinators Program for Facilities Services Operations. Provide quality assurance and coordination for all Building Coordinators and related representatives; including; creating, editing and maintaining the website, emergency contacts, any building related inspections, special requests, and Central Control & Monitoring System (CCMS) alerts; plans for and coordinates renewal, rebidding, or adjustment to service contracts; and for other agreements which many become necessary in provision of external maintenance/inspection or service. Responsible for accurate execution of work management system operations. Prepare and monitor work request scheduling for work performed by Facilities Operations staff; facilitate work-flow. Monitor and provide reports on shop expense and/or work completion against a variety of work orders/projects to insure compliance with stated budget constraints and to assist in managing overhead expense.

To support WSU's ability to attract talent in a competitive job market, this recruitment has been approved for a hiring incentive payment of up to $2,500.00. More information regarding the hiring incentive payment program can be located on the HRS website: Hiring Incentive - Human Resource Services, Washington State University (wsu.edu).

This recruitment is approved for a referral incentive for eligible WSU employees. For instructions to complete this process and eligibility visit: https://hrs.wsu.edu/employees/benefits/employees-benefits-total-compensation-package/hiring-incentive/

Required Qualifications:

• A Bachelor's degree OR equivalent education/experience.
  
• Program Specialty: Two year' experience in administrative support and coordination experience for buildings and grounds construction/maintenance resources and activities or equivalent.
  
• Experience working in a project team environment coordinating, communicating and scheduling project activities and requirements.
  
• Experience working in a customer service environment.
  
• Demonstrated capability working with computer software applications for data base accessing and reporting, calendar scheduling, word processing and spreadsheet preparation.

Preferred Qualifications:

• Two years' experience in administrative support and coordination experience for buildings and grounds construction/maintenance resources and activities or equivalent.
  
• Experience with Computerized Maintenance Management System (CMMS).
  
• Experience with Filemaker Pro.
  
• Experience being a Quality Assurance Evaluator, preferably on a maintenance service contract.
  
• Experience with WSU Administrative Information Systems (AIS).
  
• Demonstrated proficiency with Microsoft Office applications including SharePoint Services, Access, Word, Excel, MS Project, and Outlook.
  
• A.A. Degree.
  
• Experience working with copiers, scanners, printers, and fax machines.

About Facilities Services (WSU Pullman):

Facilities Services' primary mission is the stewardship, maintenance, and operations of the campus buildings, grounds, and utilities on the Pullman campus.

We aspire to be the service provider of choice and the employer of choice. We believe in developing solutions of lasting value through robust dialogue and collaboration with our campus partners and industry. Our staff of skilled trades-people, custodians, architects, engineers, interior designers, and support staff strive to demonstrate our commitment to integrity and professionalism.

Additional Information:

Department Name:

Facilities Services, Operations
City, State, Zip:

Pullman, WA 99164
Department Link:

facilities.wsu.edu
Monthly Salary:

Range 42 $3,401 to $4,541 (Steps A - M) | Successful candidates typically begin at the beginning of the salary range and receive scheduled salary increment increases in accordance with applicable Collective Bargaining Agreement. WSU offers a comprehensive benefits package which includes: paid sick and vacation leave; paid holidays; medical, dental, life and disability insurance package for employees and dependents; retirement; deferred compensation and optional supplemental retirement accounts. For additional information, please review the summary of benefits offered by WSU for classified staff and Total Compensation.
FTE:

100%
This is a permanent position.
Posting Close Date:

Applicants must submit their completed application by Sunday, May 21, 2023 at 11:59 p.m.

Background Check:

This position has been designated by the department to require a background check because it requires access to children or vulnerable adults as defined by RCW 74.34, engages in law enforcement, requires security clearance, interacts with WSU students in a counseling or advising capacity, has access to personal identifying and/or financial information, unsupervised access to university buildings/property, or other business-related need. A background check will not be completed until an initial determination of qualification for employment has been made.

Applicant Instructions:

Please upload all documents in the "Resume/CV" section of your application. Documents may be submitted in one file or separate files. Applicants are encouraged to upload as a PDF if possible . Applicants will be requested to provide contact information for professional references within the online application. Application materials should clearly communicate how the applicant meets all required qualifications and additional requirements.

Required Documents:

1) Resume/CV

2) Cover Letter

WASHINGTON STATE UNIVERSITY IS AN EQUAL OPPORTUNITY/AFFIRMATIVE ACTION EDUCATOR AND EMPLOYER. Members of ethnic minorities, women, special disabled veterans, veterans of the Vietnam-era, recently separated veterans, and other protected veteran, persons of disability and/or persons age 40 and over are encouraged to apply.

WSU employs only U.S. citizens and lawfully authorized non-U.S. citizens. All new employees must show employment eligibility verification as required by the U.S. Citizenship and Immigration Services.

WSU is committed to providing access and reasonable accommodation in its services, programs, activities, education and employment for individuals with disabilities. To request disability accommodation in the application process, contact Human Resource Services: 509-335-4521 (v), Washington State TDD Relay Service: Voice Callers: 1-800-833-6384; TDD Callers: 1-800-833-6388, 509-335-1259(f), or hrs@wsu.edu.

To apply, visit https://wsu.wd5.myworkdayjobs.com/en-US/WSU_Jobs/job/Pullman-WA/Program-Specialist-2_R-9433

Washington State University is an Equal Opportunity/Affirmative Action Educator and Employer.

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