Job description

POSITION TITLE: Project Accountant

Responsible for providing accounting support to Project team

PRINCIPAL RESPONSIBILITIES

1. Process Initial Job requests which may include requesting job# and customer# from AR department as applicable, setting up initial cost code list and owner contract template setup in Sage (formerly known as Timberline) and/or Procore as applicable. Once actual owner contract is received, owner contract information including contract line items is entered and approved in Sage and Procore as applicable. Job Cost Estimates (budgets) are entered in Sage/Procore as applicable.

2. Responsible for checking interoffice mail bins daily and sorting mail. This process includes receiving cost coded packing lists, delivery tickets from field office to await AP invoices from suppliers.

3. Process and route all accounts payable invoices to Project Manager for approval via Timberscan, includes checking commitment in Procore and/or Sage to confirm cost code and funds are available for processing invoice. Ensure all necessary documentation is attached to invoice when sending for approval. This would include all necessary packing lists and/or email.

4. Process requests for commitment setup and commitment change orders with Project Controls. You may need to review funding with Project Manager and Cost Engineer prior to request.

5. Assist with processing Credit Card receipts using Expensify.

6. Coordinate “Approved” AP invoices with the AP department for payment processing.

7. Prepare and process invoices to customers using Excel, includes reconciling Sage A/P Invoices by Job and Hourly Labor report. Reconcile commitment data as applicable.

8. Based on reconciliations, notify and/or process any necessary adjustments in AP, AR, Payroll, Job Cost and Contracts.

9. Prepare and/or process any job specific invoices and/or documentation, direct job cost entries, etc. (i.e., Sales & Use Tax paid directly to state, Interoffice Billings, Extras, Union Labor, Equipment, etc.). Enter in Sage/Procore as applicable.

10. Attend and/or participate in all invoicing meetings with Project team as required.

11. Responsible for maintaining complete project invoice files to customers.

12. Forward requested invoice documentation to A/R department, includes Sage and Non-Sage billings.

13. Follow up on payments received/due, includes checking website for payments and/or checking with the AR department as applicable.

14. Address subcontractor and vendor payment inquiries.

15. Follow up with customers on payment status, may include providing comments to Senior Management for any necessary follow up by Project Manager.

16. Assist in compiling Job Status/Bond Inquiry reports on a regular schedule. Distribute project cost reports and assist in compiling forecasts and the WIP schedule.

17. Maintain all required project accountant logs (AP Checks on Hold, Recurring Invoices, etc.)

18. Perform all duties as assigned.

19. Work with project team to obtain necessary closeout documents to closeout projects.

20. Archive job files to Iron Mountain using Iron Mountain procedure.

*Salary based on experience*

Job Type: Full-time

Pay: From $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Tuition reimbursement
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Lawrenceville, NJ: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

seankuhnke.com is the go-to platform for job seekers looking for the best job postings from around the web. With a focus on quality, the platform guarantees that all job postings are from reliable sources and are up-to-date. It also offers a variety of tools to help users find the perfect job for them, such as searching by location and filtering by industry. Furthermore, seankuhnke.com provides helpful resources like resume tips and career advice to give job seekers an edge in their search. With its commitment to quality and user-friendliness, seankuhnke.com is the ideal place to find your next job.