Job description

The Project Coordinator - Invoicing will work in a fast-paced environment and be responsible for the oversight and processing Vendor Purchase Orders and vendor invoices for the Project Management Team. This includes analyzing and reporting incoming invoices, ensuring accurate billing and compliance with issued work and purchase orders. The individual filling this role should have familiarity and experience with customer service, and invoicing. The ideal candidate for this role is a self-starter that possesses great organizational and time management skills.

Qualifications

• 1-2 years of prior experience working in an office setting with invoicing experience
• High school diploma required; Bachelor’s degree preferred
• Ability to perform basic formulas in Excel and knowledge in other Microsoft applications
• Experience communicating with vendors via phone and email to resolve billing issues and improve invoice processes
• Ability to work well under pressure and multi-task

Responsibilities:

• Daily receipt of invoices, purchase order requests and reporting
• Monitor invoice review tool to ensure payments are made on a timely basis
• Ensure correct financial accounting and cost allocation for all vendor invoices
• Research Invoices as needed
• Obtain approvals and resolve invoice holds
• High level of initiative and works well in a team environment
• Ability to identify and resolve the issues on the spot to ensure that flow of work proceeds smoothly
• Provide training and assistance to related to vendor invoice activities
• Share knowledge with and train fellow teammates as needed

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Plainview, NY 11803: Reliably commute or planning to relocate before starting work (Required)

Work Location: In person

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