A career at Arup offers you the chance to make a positive difference in the world. Independently owned and independently minded, Arup is the creative force at the heart of many of the world’s most prominent projects in the built environment. We offer a broad range of professional services that combine to make a real difference to our clients and the communities in which we work. For more than 70 years, we have helped bring to life ground-breaking projects across the globe.

Dedicated to sustainable development, Arup is a collective of designers, consultants and experts working globally. Founded to be humane and excellent, we collaborate with our clients and partners using imagination, technology, and rigour to shape a better world.

Project and Business Administrator

Your Responsibilities:

• The ideal candidate will work with Project Managers on invoicing, PFF and WIP and understand impact of these areas on assigned group. Will understand the overall impact of invoicing targets on assigned group. Produce financial reports in accordance with local needs.
• Understand the overall impact of overhead costs, project budgets, invoicing and cash collection. Will be involved in setting budgets for overhead line items and monitor monthly.
• Support Project Managers by completing forecasts in relevant systems.
• Communicate deadlines re Annual Business Plan to all those involved. Ensure that all data gathering is complete in accordance with deadlines.
• In conjunction with commercial leader, develop set of standard breakeven rates for own group. Provide charge out rates and breakeven rates forbids and proposals.
• Ability to interpret and communicate results appropriately to different audiences and suggest solutions to any issues that arise.
• Responsible for ensuring all timesheets in group are completed each month.
• Responsible for ensuring all expenses activities are completed, can answer queries on expense claim policy and will challenge if policy is not adhered to.
• Responsible for time and expense transfers taking place.
• Promote correct use of CRM within group.
• Responsible for all items being closed out before month end.
• Identify skills gaps in others with regard to finance. Will run Introduction to Arup Finance course and other bespoke finance course to meet training needs for group/cost centre.
• Create non-standard reports that will meet the demands of the business.
• Respond to adhoc finance queries.

Your Education/Profile/Experience

• Several years relevant experience in invoicing, monitoring project costs, PFF, WIP, tracking budgets and updating fee forecasts for projects.
• Be proficient in Microsoft Excel, Word and Outlook
• Ability to work with an exceptionally high degree of accuracy
• Ability to work independently or as a part of a team
• Excellent written and spoken communication and interpersonal skills
• Must possess the ability to work in a deadline-driven environment.
• Strong problem-solving, strategic and creative thinking, and decision-making ability

What to expect at Arup:

• A multicultural and informal working environment where you can develop professionally by being part of a team who enjoy what they do.
• We believe that flexible arrangements, such as hybrid working, create a more inclusive way of working that supports our diversity and the wellbeing of our people.
• Opportunities for short or long assignments at Arup’s offices and projects anywhere in the world.
• Employees are eligible for the Global Profit Share scheme, which is dependent on the firm’s financial performance.
• Competitive performance-based salary growth.
• A strong corporate culture committed to its values: quality of work, holistic approach, humane organization, straight and honourable dealings, social usefulness and reasonable prosperity.
• Continuous training and professional development that will allow you to adapt to the growing needs of our clients as we embrace digital transformation.

Join us in shaping a better world.

Our goal is to shape a better world, finding solutions for some of the world’s most complex problems. From climate action to social value, we consider the most expansive impacts of our work. Our drive to build a more sustainable, resilient and equitable future shapes our culture and has made us leaders in sustainable development. The successful candidate will join our multi-disciplinary design teams focusing on technical excellence and innovative solutions that create a better future for people, places, and the planet.

'A better way'- Sustainability and Social Equity

At Arup, we strive to bring environmental sustainability and social equity together. We put sustainability at the heart of our projects and invest in research and development that helps tackle issues such as climate change and poverty. We have made a commitment to reach net zero by 2030 and to contribute meaningfully to the UN Sustainable Development Goals, creating shared value for our clients and our communities while safeguarding our planet. Read our net zero carbon plan here. Read our net zero carbon plan here.

A career at Arup gives you the chance to have a positive impact on the world. For us, corporate responsibility is not just a policy; it’s a way of working.

Equality, Diversity, and Inclusion is at the heart of what we do

We are committed to creating an inclusive working environment for talented people of any background based on merit, fairness and respect. At Arup, you’ll be a welcomed member of the team with opportunities to participate in social, cultural and educational events with the local community (e.g. as a STEM ambassador) or with your colleagues by joining staff networks such as those for women, culture or the LGBTQ+ community.

We are a certified CPD accredited employer with Engineers Ireland and we were named Engineers Ireland CPD Employer of the year in 2020

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