DEPARTMENT DESCRIPTION

UC Davis Continuing and Professional Education (CPE) is the academic division of the university dedicated to workforce and career development. CPE helps professional working adults upskill, reskill and advance their careers. CPE partners with campus schools, colleges and faculty to create global access to the distinctive knowledge and resources of UC Davis, and also works with employers and local experts to develop programs targeted to regional needs for economic development. More than 1,500 professionals teach in a wide array of specialized practice domains, including outstanding faculty from across UC Davis. Last year, CPE recorded nearly 74,000 enrollments in more than 4,400 classes, serving students from all 50 states and more than 100 countries. Courses are offered onsite and online in a variety of formats, including short courses, conferences, certificate programs and self-supporting master’s degrees. Courses are open to the public and offered on a contract basis through partnerships with private companies, government agencies and international peer universities. CPE also manages the university’s relationship with Coursera, a leading MOOC platform, and has generated more than a million enrollments through this partnership. CPE is completely self-supporting, generating more than $40 million in annual revenue from course fees, public and private contracts and grants. CPE employs approximately 180 employees (career, academic, contract and limited) and more than 60 student employees during peak periods, and draws on the expertise of approximately 1,700 instructors.

JOB SUMMARY

Under general supervision of the Associate Dean and daily direction of the Executive Analyst, provide operational support to the Office of the Dean and Center for Online Education. Respond to questions and inquiries from internal and external customers while exercising appropriate political acumen to interact and communicate at all levels. Work may include matters that are sensitive in nature. Work collaboratively with fellow dean’s office staff. Assist in policy and program planning, development, administration, management and implementation. Provide support for committees, handling extensive and complex calendaring for multiple Cabinet-level executives, and coordination of meetings, division-wide events and projects. Under direction of the dean’s executive assistant, support the detailed academic course and instructor approvals process to include providing procedural and policy direction to staff and instructors. Process for approval, track progress and finalize completed approvals.

POSITION INFORMATION

PHYSICAL DEMANDS

• N/A

WORK ENVIRONMENT

• The Smoke and Tobacco Free Environment policy is intended to provide a healthier, safer, and more productive work and learning environment for the entire UC community. The University of California prohibits smoking and tobacco use at all University owned or leased properties, or facilities operated by UC staff or faculty. Smoking and tobacco use are strictly prohibited in indoor and outdoor spaces, parking lots, residential space, and University vehicles. https://ucdavispolicy.ellucid.com/documents/view/271

QUALIFICATIONS

Required:

Minimum Education/Experience

• Experience working on several projects concurrently involving several sources of oversight and multiple deadlines, and ability to prioritize and alter priorities as circumstances require.
• Experience analyzing and researching information and synthesizing large amounts of data with strong attention to detail.
• Experience in data management and analysis and managing project progress and timelines.
• Experience working independently and collaboratively with a multi-disciplinary group of stakeholders and establishing and maintaining cooperative working relationships.
• Experience using computer applications including word processing (Word), email (Outlook), file sharing (SharePoint, Box), spreadsheet and database management (Excel), and more.

Minimum Knowledge, Skills, and Abilities (KSA)

• Strong critical thinking, problem-solving, judgement, organizational and decision-making skills.
• Ability to use discretion and maintain all confidentiality.

Preferred:

Preferred Education/Experience

• Experience with University level academic course policies and procedures.

• Knowledge of campus-wide offices, services and contacts, and campus policies and procedures to interpret inquiries and requests to formulate appropriate action or response.

SPECIAL REQUIREMENTS

Background Check

This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.

The University of California has implemented a SARS-CoV-2 (COVID-19) Vaccination Program SARS-CoV-2 Vaccination Policy (ucop.edu) covering all employees. To be compliant with the policy, employees must submit proof of vaccination or a University-approved exception or deferral.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve.

We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected.

The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.