Job description

PLEASE POST CITY OF BURTON

Posting Date: Tuesday, May 9, 2023

Apply by: Tuesday, May 16, 2023 no later than 3:00 p.m.

VACANCY NOTICE

The following position is available. Employees in the AFSCME 1918.09 bargaining unit shall be considered before people who are not in the unit. For full consideration, all interested and qualified candidates should apply by submitting a letter of application and resume to Charles Abbey, Director of Human Resources/ Labor Relations, City of Burton no later than 3:00 p.m. on Monday, May 16, 2023.

RECORDS TECH – Burton Fire Department

REPORTS TO:

Fire Chief, Assistant Fire Chief

QUALIFICATIONS:

• Possess at least a high school diploma; college degree or equivalent work experience preferred
• Minimum 7 years clerical experience with general public interaction
• Possess and maintain a valid State of Michigan Driver’s License
• Must have reliable transportation
• Ability to work nights and weekends as needed

SKILLS:

• Proficient in use of personal computers, copiers, fax machines, calculators, scanners
• Proficient in computer software programs, i.e., Microsoft Office Word, Excel, Publisher, Outlook, PowerPoint, BS&A
• Intermediate typing skills including e-mail, mail merge, and filing skills
• Be self-motivated
• Ability to work and make decisions independently using good judgment
• Must possess the ability to maintain confidentiality
• Ability to effectively communicate with a wide variety of individuals and constituencies, and answer their questions
• Ability to meet the physical, mental, and visual standards of the job
• Ability to work effectively in a team environment and maintain good interpersonal relationships with the general public, the Mayor and other City administrative staff and department heads; City Council; local, state and federal elected and appointed leaders; local, state and federal agencies; vendors and contractors
• Excellent written and oral communication skills
• Must be available to work overtime as needed to assist with fire prevention activities and other deadlines

DUTIES AND RESPONSIBILITIES:

Including and not limited to:

• Serves as the key assistant for the Burton Fire Department.
• Answer phone calls for the Burton Fire Department.
• Coordinates office activities, errands, and schedules; recommends office procedures and systems; ensures smooth office operations.
• Receives, screens, and prioritizes communications to the Fire Department, such as telephone calls, emails, etc., using independent judgement to determine those requiring priority attention
• Record retention, including maintaining records of the Fire Department as appropriate.
• Maintains scheduling of appointments for Fire Department Heads and other staff as appropriate.
• Assists with gathering information for Freedom of Information requests as appropriate.
• At the direction of the Fire Chief or Assistant Fire Chief, will attend and successfully complete professional development classes at the City, county, and state levels (in-person and online) as appropriate.
• Pick up and distribute interoffice mail.
• File accident and fire reports and coordinate with insurance companies.
• Respond to a variety of questions and inquiries from the general public and City departments.
• Filing and other various miscellaneous duties.
• Performs other duties as assigned and may be required to fill in for absences in other departments.

WORK ENVIRONMENT

• Must be professional in appearance and attitude at all times.
• Must be able to work in a high traffic area with multiple disruptions.
• Must be able to work on projects with minimal supervision.
• Ability to have a flexible schedule, as work could require some nights and weekends.

TERMS OF EMPLOYMENT

Work year, wages, and benefits as outlined in the Collective Bargaining Agreement with the City of Burton and AFSCME Local 1918.09.

Wage range will be $15.37 per hour - $21.96 per hour depending on qualifications

Normal work schedule will be Monday – Friday 8:00 a.m. to 5:00 p.m. (Exact work schedule will be worked out with the department head.)

Evaluation/Performance Measurements

Criteria for performance include, but are not limited to:

-Attendance record

-Human interactions

-Usage of office machines, including computers and software

-Verbal, mathematical aptitude as required by job duties

-Participation in specific training or workshop opportunities

-Production and efficiency related to job duties

4/27/23

Job Type: Full-time

Pay: $15.37 - $21.96 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

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