Brothers of Charity Services Ireland - Clare Region Applications are invited for the following position in Ennis RECRUITMENT SPECIALIST PERMANENT -PART TIME –GRADE IV LOCATION: Gort Road Business Park, Ennis, Co Clare

Tenure of Employment
This post is permanent part time - 20 hours per week- 9am -1pm Monday –Friday.

Qualifications and Experience
The appointee should:

• Working towards or achieved Minimum Level 7 qualification in Human Resources on the QQI National Qualification Framework or equivalent qualification

• Have a minimum of 2 years recruitment experience

• Have completed a recognised word processing Qualification and computer applications course (Microsoft Office Professional Software).

• Be proficient in the operation and use of computers, in particular HR Systems and Office Professional Software

• Have an appreciation of the needs of people with intellectual disabilities

• Have the ability to analyse and interpret information, develop solutions and contribute to decisions quickly and accurately.

• Possession of a “B” class clean Irish Driving Licence is essential.

Desirable

• Experience of working in high volume recruitment

Remuneration
Salary Scale (pro rata)
€29,249, €31,218, €32,009, €34008, €35,838, €37,439, €38,989, €41,079, €42,599, €44,128, €44,128, €44,128, €45,545 €45,545, €45,545, €46,968

All new entrants to the Public Service will start at the first point of the above salary scale.

Health
The successful candidate will be required to complete a medical assessment.


Annual leave is 26 days per year.


Closing Date
Closing date for receipt of completed applications is 23rd October 2022.


Note re Canvassing
Any attempt by candidates themselves or by any person(s) acting at their instigation directly or indirectly, by means of written communication or otherwise to canvass or otherwise influence in the candidate’s favour any member of the staff of the Brothers of Charity Services Ireland South East Region or person nominated to interview or examine applicants, will automatically disqualify the candidates for the position they are seeking.


The Brothers of Charity Services Ireland is an Equal Opportunities Employer


JOB DESCRIPTION

DUTIES
This is a Recruitment Specialist role including all administration for Recruitment and Selection in allocated Service Areas. .Work closely with other members of the HR team to ensure that all administrative duties are kept up to date. Advice and support to Managers in their management of their human resources.

Subject to the agreed policies and procedures of the Brothers of Charity Services Ireland Clare Region and under the direction of the Human Resources Manager, the person appointed shall be responsible for the following: -

Responsibilities and Duties:

• Uphold and respect the human, legal and constitutional rights of each person supported, recognising their individuality and equality, and empowering them to grow, thereby achieving the highest possible level of personal autonomy

• Co-ordinate and undertake all the administration and recruitment activity across the relevant service areas in accordance with the R&S Policy and Procedure and good HR practice

• Process vacancies from Request to hire, draft adverts, job descriptions and person specifications for managers review, arrange interview boards, send out and monitor Garda vetting, references and medicals

• Issue Contracts of Employment to successful candidates and notify unsuccessful candidates and follow up on HR paperwork as required.

• Assist as a member of interview boards when required

• Work in a proactive way with managers in developing creative approaches towards recruitment such as open evenings, use of social media and participation at Career/Job Fairs.

• Provide support to Managers with workforce planning and staff forecasting

• Assist in the production of standardised reports from the HR IT systems to maintain HR reporting processes. Produce regular and annual HR reports. Assist in the analysis and presentation of data and HR Metrics

• Be proficient in the operation and use of IT, Microsoft Office, Excel, PowerPoint, and comply with obligations under the Data Protection Legislation and Freedom of Information Act

• Type Documents e.g. Letters, Reports, Policies Procedures and Guidelines, as required

• Prepare files, information and statistics in accordance with requests from Department of Health, Children/HSE, HIQA, Audits and other organisations

• Maintain your own knowledge of relevant regulations, human resources policies and procedures, guidelines, good practice in HR to perform the role effectively

• Ensure that HR records, HR metrics and statistics are kept up to date. Ensure HR systems/filing is efficient

• Manage HR files and ensure they are maintained in the secure filing area when not in use and that the proper procedures are adhered to in the removal and return of files. Ensure files area archived regularly or destroyed in accordance with good practice and procedures and legislation

• Assistance in the implementation of any HR related projects and undertake project work as required

• Ensure consistent adherence to procedures and high standards within area of responsibility

• Ensure that good and respectful communications and relationships are developed and maintained with individuals, staff, and volunteers, liaise with professional organisations and external bodies, e.g. HSE, IBEC, BOCSI Regions

• Attend mandatory training courses and achieve required standard; keep up to date with HR practice and CPD

• Report all matters of concern immediately to the Human Resources Manager, or such other person as the Employing Authority may designate

• Be aware of and become familiar with security procedures relating to the premises

• Be conversant with existing fire regulations and emergency procedures and participate in the implementation of same

• Be conscious of health and safety matters in the work place and in particular to comply with employees’ obligations as set out in the Safety, Health and Welfare at Work Act and Regulations and ensure that the procedures set out in the Safety Statement are implemented at all times

This job description is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him/her from time to time and to contribute to the development of the post and Service while in office.