Our employees are our most valuable asset. That’s why at Hawthorne Machinery Co., we are committed to a comprehensive employee benefit program that helps our employees stay healthy, feel secure, and maintain a work/life balance.

We are currently seeking talented individuals for our Rental Coordinator position!

Here is some of what you’ll do….

• Quotes customer daily, weekly and monthly rental rates and rents out the equipment.
• Explains terms and conditions of the rental to the customer.
• Prepares rental agreement, insurance form, invoicing and all required documents to consummate the transaction.
• Arranges the delivery and/or pickup of equipment with the shop or contract haulers.
• Keeps track of all equipment out on rent and in the rental fleet. Logs daily activity. When equipment is not returned by specified date, customer is contacted and billed for additional days.
• Responsible for collection of payment when customer is a “cash” customer.
• Returns equipment, issues credit and handles additional billing as needed.
• Upon return of equipment, checks for damage and coordinates with service for fueling, repairs, etc.
• With the approval by the Rental Supervisor, advises and bills the customer for the cost of repair for machine damage.
• Gathers and compiles rental activity information and prepares and distributes equipment utilization report monthly.
• Recommends models of equipment to be added or removed from the rental fleet.
• Serves customers in a courteous and diplomatic manner.
• Maintains a good working relationship with customers and other employees.
• Maintains good communications with all contacts.
• Ensures that messages receive prompt attention and sufficient information is provided to all callers in a courteous manner.
• Keeps Equipment records both manually and electronically (computer generated) and maintains their accuracy in a timely manner.
• Keeps respective managers informed on all matters of managerial importance.
• Possesses strong knowledge of Hawthorne Rent It Service (HRIS)equipment.
• Understands and complies with HRIS credit policies.
• Submits lost rental reports on a timely basis.
• Acts as Administrator of Home Depot and other major account contracts.
• Performs other duties as assigned.

• Minimum of 2 years of office or retail experience. Construction or Heavy Equipment experience preferred.
• Minimum of 2 years of Customer Service experience
• Ability to work well with under pressure or with changing priorities.
• Must have a high school diploma or equivalent.
• PC skills required and familiar with AS400 a plus.
• Must have a valid Driver’s License and clean driving record

• Walking and moving about on foot often up and down stairs.
• Handling: Works with hands.
• Lifting: Raises or lowers miscellaneous paperwork.
• Reaching: Extends hands and arms in any direction.
• Stooping: Bends body downward and forward by bending at knees or waist
• Standing: Remains in standing position If required to perform various functions of the job.
• Vision: Reads paperwork, employment files and records on the computer.
• Talking: Communications by phone and in person.
• Sitting: Sits at desk. Sits for long periods of time.

• Competitive Compensation
• A great work environment and culture
• Career growth and advancement opportunities
• Training
• Medical, Dental and Vision plans
• Medical Video Appointments available
• Health Savings Account available
• Paid Time Off (PTO) Pay
• 401(k) Plan + Company Matching
• Health and Dependent Care Flexible Spending Accounts
• Life & Accident Insurance
• Employee Assistance Programs
• Legal Plan
• Travel Assistance Plan
• Wellness Programs
• Referral Bonus Program
• Longevity Bonus Program
• Recognition Programs and much more
• Hawthorne CAT discounts
• Boot Reimbursement
• Tuition Reimbursement
• Company-Supplied Uniforms
• Advanced Technical Training
• Estimated Compensation $22 - $30 per hour