Who We Are

Kirby-Smith Machinery, Inc. is a leading distributor of heavy equipment and cranes in the central United States. We are at the forefront of today’s construction industry growth and have several exciting job opportunities for talented, energized professionals across the region who want to join our #WeAre1KirbySmith family.

Rentals Clerk Benefits

• Medical, Dental & Vision Insurance
• Paid time off and vacation
• Short/Long Term Disability
• Growth opportunities
• Paid Training
• Family-owned and operated
• Health and wellness
• Above-average industry pay

Rentals Clerk Position Purpose

To provide clerical support to the rentals department.

Rentals Clerk Essential Functions

• Oversee the KS insurance inbox.
  • Field all incoming requests & questions regarding insurance.
  • Check all certificates of insurance (COI) for compliance.
  • Upload all accurate Certificates of Insurance into Integrated Rental (IR).
  • Work with rental managers/coordinators, salesmen & insurance agencies to request corrections to non-compliant certificates of insurance (COI).
  • Field incoming phone calls regarding insurance.
  • Check newly created accounts for open transactions/missing insurance (will receive email from credit department).
• Monitor Shipping and Receiving inbox.
  • Examine all new arrival check-ins for accuracy and audit check-ins/check-outs.
  • Update placeholders.
  • Report issues such as missing pictures, incorrect serial numbers, etc. to the appropriate Rental Manager/Coordinator.
  • Delete emails.
• Monitor Placeholder Status Report (Daily Mailroom).
  • Check the report daily for units with missing placeholders.
  • Locate Inspect check-in.
  • Perform all above-mentioned shipping/receiving checks.
  • Update placeholder.
• Complete all inventory fleet changes for managers/coordinators.
• Track Contracts
  • Upload hand-signed contracts into IR as received.
  • Complete a ‘Contract Scores’ report and upload it to Teams daily.
• Inspect Daily Movement Audits (Daily Mailroom)
  • Check all contracts in & out.
• Answer and direct phone calls.
• Assist sales staff with rental issues as needed.
• Electronic filing.
• Assist with reports and inventory management.

Rentals Clerk Minimum Qualifications

• One (1) year of office experience required; experience in heavy equipment or trucking industry preferred.
• High School Diploma or Equivalent.
• Must possess the ability to type, use a ten-key, and file.
• Proficiency in answering and transferring calls.
• Strong organizational skills with the ability to multitask.
• Excellent interpersonal skills, and professional demeanor.
• Proficiency in MS Office (Word, Excel, etc.)
• Valid driver’s license.

We are an equal opportunity employer and prohibit discrimination/harassment without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.