Job Specification

RQ648 Person In Charge – PIC / Social Care Leader

Grade: PIC/ Social Care Leader

Organisational Area Peamount Healthcare

Informal Enquiries jgmenton@peamount.ie

Details of Service

Peamount Healthcare is an independent voluntary organisation providing health and social care to the community in conjunction with the HSE. The services provided include rehabilitation for the older person and those with respiratory disabilities, continuing care services are also provided for the older person, adults with neurological disabilities and individuals with intellectual disabilities. A community diagnostic service is also available.Peamount Healthcare seeks to provide an environment which encourages and develops an improved quality of life for all its clients characterised by independence, self-determination and dignity.

Peamount Healthcare is committed to the following values:

• Person centred – seeing each person as unique, giving them a voice, and focusing on ability.
• Respect – creating a supportive environment where everyone is given courteous and respectful care and support.
• Excellence – enabling interdisciplinary teams to deliver high quality integrated care, meaningful outcomes with a focus on continuous improvement.
• Team working – fostering an inclusive, healthy working environment where people are valued and recognised for their individual and shared achievements.
• Quality improvement – supporting teams to embed continuous improvement methodology as part of everything we do.
• Education & Research – partnering with academia to support education, learning, research, and evidence-based care.

Reporting Relationship

Assistant Director (Health & Social Care)

Qualifications and or Experience

• Relevant third level qualification preferably at masters level
• Substantial experience (minimum of 5 years) of successfully leading and managing high quality intellectual disability services to enable demonstration of competent skills, behaviours and knowledge for the area.
• Robust knowledge of relevant national policy, legislation and social care practice standards (with particular regard to Adult Social Care Services), and ability to shape and deliver services in line with these. In particular knowledge of statutory regulations, standards, role of person in charge and Health Act 2007
• Positive approach to change management, with ability to deliver successful change management at a senior level.
• Ability to create and maintain effective working relations and networks at all levels, to further the development of the service, and enhance the service's reputation.
• Ability to communicate clearly in a range of forums and formats, including ability to write and present complex reports well.
• Recent successful experience of financial management, including the management of operational budgets
• High level of numeracy, literacy and IT skills preferably using MS Office
• Full current driving licence with access to a car
• Flexibility in hours of work
• Relevant post graduate management qualification

Purpose of Post

To support the ADHSC in the provision of clear leadership to Peamount Healthcare’s Intellectual Disability Service. The Community Services Manager has operational responsibility to deliver and develop a person centred outcome focused service to HIQA standards within an efficient, effective and value for money framework.

Principle Duties and Responsibilities

Particulars of Office

Service Users

• Ensure that staff establish and maintain relationships with service users based on respect and equality and in promotion of their independence.
• To ensure risk registers are maintained and any areas concerning safety are highlighted.
• To ensure the implementation of theNational Safeguarding Policy
• To communicate with and assist families and visitors in a pleasant and professional manner.
• To promote and support community involvement for service users.
• To implement the Personal Outcome Measures (POMS) process and to ensure Person Centred Plans are developed in consultation with service users, are regularly monitored and reviewed and are available for inspection during reviews.
• To be a proactive advocate and encourage each service user to

become a self- advocate. To ensure that services users receive the highest standard of care, training, education and development in accordance with the Order’s

policies.

Regulations & HIQA:

The Community Services Manager is the nominated Person in Charge and is therefore responsible for appointed Designated Centre(s). The Person in Charge will meet the criteria set out by the regulations and will ensure the following:

• Regulations are being adhered to.
• Regular audits are carried out in the Designated Centre and corrective action plans are monitored and reviewed.
• There will be a Risk Register for each of the Designated Centres in the assigned remit which shall be regularly reviewed and updated.
• A log of Complaints and complements will be kept and any follow up shall be carried out.
• All notifiable events or incidents are reported in a timely manner in accordance with the regulations.
• Any follow up on reports and updates are forwarded to HIQA in accordance with the regulations
• Quarterly reports are forwarded to HIQA in accordance with the regulations.

Leadership

• To ensure that the highest possible standards of care, education and training are maintained.
• Adhere to the standards of the Code of Conduct as set by Peamount Healthcare
• To ensure the development and implementation of quality systems so that a service of the highest quality is provided to service users and their families
• To implement all policies as laid down by Peamount Healthcare
• To participate with members of the multi-disciplinary team in the formulation of a range of individually focused programmes for Service users and to ensure their effective implementation.
• To Liaise with the Community Nursing Team and GParound any ongoing or new health issues
• To provide effectiveleadership, support and advice to all staff.
• To take a lead role in the managing of disciplinary / grievance issues
• To facilitate, co-ordinate and resolve interdisciplinary and inter service issues.

Service Management and Co-ordination of Resources

• To contribute to the development, management and evaluation of service plans to achieve positive results at all levels of the service.
• To promote, support and ensure the active implementation of Personal Outcomes Measures, and PCPs across the community services.
• To carry out unannounced visits to each location and write up reports in keeping with HIQA regulations.
• To ensure adherence to standards and guidelines, relating to evidence , based practice are promoted and monitored.
• To ensure that records are maintained regarding the deployment of staff, staff rosters.
• To ensure that correct procedures are adhered to in the reporting and recording of incidents, accidents, non-accidental injury and investigations.
• To assist in the formulation and updating of residential policies, procedures and guidelines, ensuring implementation of same.
• To ensure adherence to all Codes and Guidelines relating to Professional Practice and behaviour.
• To ensure that effective Safety & Health procedures and practices are in place, to comply with legislation.
• To ensure the implementation of Risk Management Procedures in consultation with appropriate personnel.
• Ensure that all community services are managed to optimize effectiveness, quality and efficiency.
• To deploy and adjust human resources to meet changes, fluctuations in demands and contingencies.
• To devise effective monitoring systems, collating information and providing reports on a regular basis.

Staff Management

• To promote and maintain effective communication channels with relevant personnel.
• To carry out formal supervision with staff in line with organizational and national standards.
• To ensure that staff are appraised and assessed in accordance with policy and to render verbal and written reports as appropriate.
• To establish clear objectives and expectations and to define core standards of competencies and performance for all staff.
• Coordinating and assisting in staff education and training programmes.
• To encourage and support staff teams to set and achieve short, medium and long term goals for their centre.
• To keep accurate Minutes/ Records of all meetings, copying same to relevant parties.
• To keep abreast of developments in the field of disabilities.
• Assist with the recruitment, selection and probationary review of staff and to ensure that all staff receive a comprehensive induction to the service in accordance with the requirements of the Human Resource Policies.
• To comply with dress code regulations at all times.
• To maintain and promote effective communication between all members of staff across the community services.

Service

• To ensure that all files are maintained in a professional manner and in keeping with regulations, policies and best practice where appropriate.
• To utilise facilities, equipment and materials responsibly ensuring minimum waste at all times.
• To participate in any or all other activities within the service as may be required.
• In conjunction with Management & MDT to assist in the development of services in line with the overall Service Strategic Plan.
• To participate in local committees and working groups as requested.
• To perform other duties this may be assigned to you from time to time by the Assistant Director or designate person.

Policies & Procedures

• To adhere and implement Policies and Procedures as laid out by Peamount Healthcare.
• To be fully familiar with and adhere to the terms of the Safety, Health and Welfare at Work Act.To report immediately any irregularities relating to your area of work.
• To be familiar with Fire and Safety Regulations within your area and to carry out checks as required.
• To be familiar with and implement the Peamount Healthcare policies and procedures in relation to Non-Accidental Injury and Abuse /Safeguarding Vulnerable People.
• To be familiar with the implementation of the safety programme.To be acquainted with the location, procedure and use of emergency equipment.
• Ensure that Quality Standards are met at all times.

Note:

• Other duties appropriate to the post as may be assigned from time to time by the ADHSC / DOR.All duties must be carried out in person at all times.
• As the duties and responsibilities of any post in the Services are likely to change with the ongoing need of the service users, i.e. age, level of disability, Personal Outcome Measures etc., staff are expected to have a high level of flexibility, willingness and an ability to develop new approaches to their work as the service users needs demand.

The role of the post holder will not be limited by reference to this Job Description.It would be expected that the role will evolve as professional, structural and service user demands change and the post holder will be expected to demonstrate flexibility skills that will facilitate this.

Other requirements specific to the post

Access to own transport as the post will involve some travel.

Principal Duties & Responsibilities

The above Job Specification is not intended to be a comprehensive list of all duties involved and consequently, the post holder may be required to perform other duties as appropriate to the post which may be assigned to him / her from time to time and to contribute to the development of the post while in office.

Campaign Specific Selection Post

A ranking and or shortlisting exercise may be carried out on the basis of information supplied in your application form.The criteria for ranking and or shortlisting are based on the requirements of the post as outlined in the eligibility criteria and skills, competencies and/or knowledge section of this job specification. Therefore it is very important that you think about your experience in light of those requirements.

Failure to include information regarding these requirements may result in you not being called forward to the next stage of the selection process.

Those successful at the ranking stage of this process (where applied) will be placed on an order of merit and will be called to interview in ‘bands’ depending on the service needs of the organisation.

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Code of Practice

Peamount will run this campaign in compliance with the Code of Practice prepared by the Commission for Public Service Appointments (CPSA).The Code of Practice sets out how the core principles of probity, merit, equity and fairness might be applied on a principles basis.The Code also specifies the responsibilities placed on candidates, facilities for feedback to applicants on matters relating to their application when requested and outlines procedures in relation to requests for a review of the recruitment and selection process and review in relation to allegations of a breach of Code of Practice.

Codes of practice are published by the CPSA and are available on www.hse/ie/eng/staff/jobs in the document posted with each vacancy entitled “Code of Practice, Information for Candidates” or on www.cpsa.ie

The reform programme outlined for the Health Service may impact on this role and as structures change the job description may be reviewed.

The job description is a guide to the general range of duties assigned to the post holder.It is intended to be neither definitive or restrictive and is subject to periodic review with the employee concerned.

Terms & Conditions of Employment

Peamount Healthcare, Newcastle, Co. Dublin.

Tenure

The Current Vacancy available is an Social Care Team Lead/ Person In Charge

The post is pensionable. A panel may be created from which permanent and specified purpose vacancies of full or part time duration may be filled.The tenure of these posts will be indicated at expression of interest stage.

Appointment as an employee of Peamount Healthcare is governed by the Health Act 2004 and the Public Service Management (Recruitment and Appointment) Act 2004.

Remuneration

Remuneration is in accordance with the salary scale approved by the Department of Health:Current salary scale with effect from 1st October 2022

Working Week

The hours allocated to this post are 39 hours per week with 7.8 hours as a standard working day. The allocation of these hours will be at the discretion of the Department Head and in accordance with the needs of the service.

HSE Circular 003-2009 “Matching Working Patterns to Service Needs (Extended Working Day/Week Arrangements); Framework for Implementation of Clause 30.4 of Towards 2016” applies. Under the terms of this circular, all new entrants and staff appointed to promotional posts from Dec 16th 2008 will be required to work agreed roster / on call arrangements as advised by their line manager. Contracted hours of work are liable to change between the hours of 8am-8pm over seven days to meet the requirements for extended day services in accordance with the terms of the Framework Agreement (Implementation of Clause 30.4 of Towards 2016).

Annual Leave

As per HSE

Probation

All employees will be subject to a probationary period as per the probation policy. This policy applies to all employees irrespective of the type of contract under which they have been employed. A period of 6 months probation will be served:

• On commencement of employment.
• Fixed term to permanent contract.
• Permanent employees commencing in promotional posts will also undertake a probationary period relating to their new post.

Pension

Employees of Peamount Healthcare are required to be members of the Hospitals Superannuation Scheme. Deductions at the appropriate rate will be made from your salary payment.

If you are being rehired after drawing down a public service pension your attention is drawn to Section 52 of the Public Services Pension (Single and Other Provisions) Act 2012. The 2012 Act extends the principle of abatement to retired public servants in receipt of a public service pension who secure another public service appointment in any public service body.

Maternity

Maternity leave is granted in accordance with the terms of the Maternity Protection Acts 1994 and 2001.

Sick Leave

Peamount Healthcare operates a Sickness Absence Management policy in line with the new Public Service Sick Leave Scheme as introduced in 31st March 2014.

Pre-Employment Health Assessment

Prior to commencing in this role a person will be required to complete a form declaring their health status which is reviewed by the hospital’s Occupational Health Service and if required undergo a medical assessment with this department. Any person employed by Peamount Healthcare must be fully competent and capable of undertaking the duties attached to the office and be in a state of health such as would indicate a reasonable prospect of ability to render regular and efficient service.

Validation of Qualifications & Experience

Any credit given to a candidate at interview, in respect of claims to qualifications, training and experience is provisional and is subject to verification. The recommendation of the interview board is liable to revision if the claimed qualification, training or experience is not proven.

References

Peamount Healthcare will seek up to two written references from current and previous employers, educational institutions or any other organisations with which the candidate has been associated. The hospital also reserves the right to determine the merit, appropriateness and relevance of such references and referees.

Garda Vetting

Peamount Healthcare will carry out Garda vetting on all new employees. An employee will not take up employment with the hospital until the Garda Vetting process has been completed and the hospital is satisfied that such an appointment does not pose a risk to clients, service users and employees.

Health & Safety

These duties must be performed in accordance with the hospital health and safety policy. In carrying out these duties the employee must ensure that effective safety procedures are in place to comply with the Health, Safety and Welfare at Work Act. Staff must carry out their duties in a safe and responsible manner in line with the Hospital Policy as set out in the appropriate department’s safety statement, which must be read and understood.

Quality, Risk &

Safety Responsibilities

It is the responsibility of all staff to:

• Participate and cooperate with legislative and regulatory requirements with regard to Quality, Risk and Safety.
• Participate and cooperate with external agencies on safety initiatives as required.
• Participate and cooperate with internal and external evaluations of hospital structures, services and processes as required, including but not limited to:

Ø National Standards for Safer Better Healthcare.

Ø National Standards for the Prevention and Control of Healthcare Associated Infections.

Ø HSE Standards and Recommended Practices for Healthcare Records Management

Ø Safety audits and other audits specified by the HSE or other regulatory authorities.

• To initiate, support and implement quality improvement initiatives in their area which are in keeping with the hospitals continuous quality improvement programme.

It is the responsibility of all managers to ensure compliance with regulatory requirements for Quality, Safety and Risk within their area/department

Specific Responsibility for Best Practice in Hygiene

Hygiene in healthcare is defined as “the practice that serves to keep people and the environment clean and prevent infection. It involves preserving one’s health, preventing the spread of disease and recognizing, evaluating and controlling health hazards.”

• It is the responsibility of all staff to ensure compliance with hospital hygiene standards, guidelines and practices.
• Department heads/ managers have overall responsibility for best practice in hygiene in their area.
• It is mandatory to complete hand hygiene training every 2-years and sharps awareness workshops yearly.