Job description
The Sales Administrative Assistant is the initial point of contact for all incoming calls & inquiries, responsible for routing calls to managers or assisting clients as needed. Provide administrative support to Sales Directors and assist clients as needed in the absence of a manager. Responsible for day-to-day running of the office as it directly relates to administrative support for the Sales and Marketing department. They are responsible for the smooth functioning of an office environment which is the central location for sales meetings, planning and resort operations. This position requires a polished, composed, and self assured individual who can respond appropriately in assisting guests, managers and executives from all departments. Attentive, warm personality with the ability to manage multiple calendars and schedules with ever-shifting priorities. Must be able to remain assertive yet genuinely hospitable, utilizing high level communication skills to take charge of business needs and accomplish our goal of total guest satisfaction. Provides clerical and administrative support for each office including typing, computer input, filing, tracing, answering telephones, maintaining files/reports, sorting and distribution of incoming and outgoing mail.
Essential:
The pay for this position is $23/hour.
Essential:
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1-2 years prior experience in administrative based job; hospitality/catering/conference services a plus. -
Ability to prioritize and organize work assignments.
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Must be familiar and proficient with property and computer systems and be fully aware of meeting overall policies.
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Verbal and writing skills, computer literate, attention to detail.
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Proficient in Microsoft Office and G Suite.
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Must stay current on clientele and event expectations and requirements, and must provide input which helps the products of the property meet and exceed expectations.
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Must commit to working to meet client and staff needs. The ability to work evenings and weekends, as business requires.
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Ability to work without constant, direct supervision, keep self-motivated.
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Ability to organize and prioritize job duties and functions
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Ability to remain calm and courteous in demanding and difficult guest interaction. Able to analyze and resolve problems, exercising good judgment and consistent with high ethical standards and integrity.
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Ability to record and present expense accounts for reimbursement in an accurate fashion.
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Ability to communicate effectively to supervisor as to what necessary tools are needed to be in place to effectively assist in the sales and marketing departments.
The pay for this position is $23/hour.
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