Fieldstone A&E is an industry leading company with deep roots In home building by providing everything needed for vertical construction, from single-family homes to clubhouses, commercial buildings and everything in between. You will feel like family in our rich company culture that focuses on work / life integration with flexible work capabilities by offering remote, in-office and hybrid situations. We promote many team development opportunities such as daily huddles, virtual and in-person Happy Hour events, Weekly Lunchtime Trivia, and Team-Building events that bring team members together from other locations. Our attractive benefit package includes 401k, profit sharing, and shared health, dental, and vision costs.

We’re looking for someone who holds our company values close to heart: being passionate about what they do, are actively open-minded, showing dedication to mastering their craft, and above all, embracing family spirit. If these values describe you, we would love to have you join our team,

The Scheduling Coordinator is responsible for receiving incoming communications from our Client’s Permitting Team (Client). The Scheduling Coordinator works in partnership with the Production Manager and Lot Coordinators to proactivity organize the Production Teams for success to develop high quality construction documents within the timeframe agreed upon between the Client and Fieldstone.

With offices located in Metro Detroit and Tampa we have the flexibility of in-office employment as well as the option for remote.

Key Responsibilities

• Receive documentation requirements from Client.
• Enter Lot documentation into Fieldstone tracking systems.
• Assist the Lot Manager schedule incoming lots based on knowledge of the Lot Coordinators, CAD Technician’s abilities, and Client deadlines.
• Assist in determining if lot is an original lot or if the lot is a revision to an already submitted lot.
• Assist filing all third-party documents related to specific lots (i.e. truss drawings)
  • Update received date on Fieldstone Tracking Systems after drawings have been received.
• Regularly communicate with Lot Manager on lot trends.
• Escalate any risks and concerns to the Production Manager.

Required Skills

• Ability to effectively meet deadlines.
• Ability to communicate effectively in writing and verbally.
• Knowledge of the Quality Assurance and Quality Control policies and process.
• Ability to work effectively with other project leaders.
• Comfortable and confident when interacting with executives and staff of all levels, as well as high-profile clientele.
• Demonstrated ability to excel in a fast-paced environment.
• Exceptional teamwork skills.
• Excellent ability to multitask and prioritize.
• Excellent attention to detail.
• Strong customer support skills.
• Strong Microsoft Word, Outlook, PowerPoint and Excel skills.
• Experience with Deltek Vision, SQL, HTML and/or Autodesk software preferred.

Required Experience

• Education: High School Diploma
• 3 years minimum of Administrative experience in a fast-paced environment.

Position Type

• Full-Time/Regular.