Scholarship and Student Program Coordinator
Full Time
Fort Collins, CO
Posted
Job description
Position Location
Fort Collins, CO
Work Location
Position qualifies for hybrid/in-office work
Research Professional Position
No
Posting Number
202300553AP
Position Type
Admin Professional/ Research Professional
Classification Title
Prof/Indiv Contrib II
Number of Vacancies
Work Hours/Week
40
Proposed Annual Salary Range
$47,000 - $52,000
Employee Benefits
Colorado State University (CSU) is committed to providing employees with a strong and competitive benefits package that supports you, your health, and your family. Visit CSU’s Human Resources website for detailed benefit plan information for permanent full-time and part-time faculty and administrative professional employees in the following University benefit areas:
https://hr.colostate.edu/hr-community-and-supervisors/benefits/benefits-eligibility/ &
https://hr.colostate.edu/prospective-employees/our-perks/.
Desired Start Date
Position End Date (if temporary)
To ensure full consideration, applications must be received by 11:59pm (MT) on
04/17/2023
Description of Work Unit
Founded in 1870, Colorado State University is among the nation’s leading research universities and enrolls approximately 32,000 undergraduate, graduate, and professional students. Located an hour north of the Denver metro area, Fort Collins is a vibrant community of approximately 157,000 residents that offers the convenience of a small town with all the amenities of a large city. Fort Collins is situated on the Front Range of the Rocky Mountains with views of 14,000 foot peaks, and offers access to numerous cultural, recreational, and outdoor opportunities.
The College of Liberal Arts (CLA) is one of eight colleges at Colorado State University and is home to some of the most influential creators and innovators on campus. CLA houses twelve departments: Anthropology; Art and Art History; Communication Studies; Economics; English; Ethnic Studies; History; Journalism and Media Communication; Languages, Literatures and Cultures; Philosophy; Political Science; and Sociology. The College is also home to the School of Music, Theatre and Dance and three interdisciplinary programs: International Studies, Interdisciplinary Liberal Arts, and Women and Gender Studies.
The College of Liberal Arts (CLA) is one of eight colleges at Colorado State University and is home to some of the most influential creators and innovators on campus. CLA houses twelve departments: Anthropology; Art and Art History; Communication Studies; Economics; English; Ethnic Studies; History; Journalism and Media Communication; Languages, Literatures and Cultures; Philosophy; Political Science; and Sociology. The College is also home to the School of Music, Theatre and Dance and three interdisciplinary programs: International Studies, Interdisciplinary Liberal Arts, and Women and Gender Studies.
Position Summary
The Scholarship and Student Program Coordinator is responsible for serving as the scholarship program coordinator and coordinating college-level student-related dean’s office events. This position serves as the scholarship program coordinator for the college in order to assist students with financial support during their academic careers. This position also manages and directs the college’s scholarship program process, coordinates with other University offices to review need-based and merit-based scholarship and award distributions, develops and delivers training to department-level scholarship support personnel, and ensures compliance with all regulations and scholarship criteria. This position establishes work processes within the dean’s office, and serves as a resource to faculty, staff, current students, future students, and departments within the College. This position is directly responsible for planning and coordinating the Fall and Spring College of Liberal Arts commencement ceremonies. This position reports directly to the Associate Dean for Undergraduate Studies.
Required Job Qualifications
- Bachelor’s degree
- At least 3 years of experience with administrative work or in a program management role
- Demonstrated experience in coordinating and/or managing events.
- Demonstrated experience in customer service.
- Demonstrated computer proficiency (MS Outlook, Word, Excel, PowerPoint, and databases).
- Demonstrated experience building relationships and collaborating with a variety of populations.
- Ability to travel and work occasional non-standard hours, including early mornings, evenings, and weekends.
Preferred Job Qualifications
- Experience working in higher education.
- Demonstrated experience tracking multiple projects in a fast-paced environment while maintaining composure and positive attitude.
- Demonstrated experience with confidentiality and discretion in communication with colleagues and constituents.
- Demonstrated experience working as a liaison or working with colleagues from different units/offices across an organization.
- Ability to employ genuine interpersonal skills, work with a variety of personalities, and maintain flexible and positive attitude.
- Demonstrated problem-solving skills and the ability to anticipate and address upcoming assignments and challenges.
- Demonstrated ability to work independently and with limited supervision.
- Demonstrated experience presenting information to a variety of audiences.Experience managing a budget.
- Demonstrated attention to detail and maintaining records.
Diversity Statement
Demonstrated knowledge of, and relevant ability with, culturally diverse communities among potential target and constituent populations.
Essential Duties
Job Duty Category
Scholarship Administration
Duty/Responsibility
- Manage and direct the College’s scholarship program, coordinating with the Associate Dean for Academic Programs and other University Offices including Student Financial Services, CSU Foundation, and College Development Office to develop and implement program processes on a College-wide basis and set policy for components of online application process.
- Act as liaison between Dean’s office, Development office, Departments, Student Financial Services, and CSU Foundation to ensure scholarship criteria compliance; serve as college resource on scholarships by explaining procedures, requirements, policies, rules, and regulations to inquiring parties.
- Communicate directly with department chairs and department scholarship committees to guide the selection process.
- Field questions from faculty, students, families, and donors related to the scholarship process and recipient selection.
- Use sound judgement and follow FERPA guidelines when communicating with families asking about confidential student information.
- Obtain access for new system users and provide technical information, training, and support for system users.
- Coordinate and conduct hands-on training, including development of all training materials, for all users of online scholarship management system (to include College faculty and department-level scholarship coordinators).
- Develop and lead education/ training meetings for department chairs, department scholarship selection committee chairs, and others as required to ensure integrity of scholarship application process and established guidelines are followed.
- Maintain records and ensure appropriate archiving of application data and documents.
- Map new scholarships into the online application system, ensuring all requirements laid out in the fund agreement are honored while providing the largest pool of qualified applicants.
- Interpret scholarship program rules and policies to a wide audience of College system users.
- Collaborate with the Associate Dean, College Development Officers and CSU Foundation Officers to resolve conflicts of interpretation of fund agreements, program rules, regulations, and processes.
- Identify and resolve issues that arise within the College.
- Work with scholarship reviewers on best practices for scholarship review and selection.
- Create and regularly review current practices and processes of scholarships in CLA; revise for consistency and effectiveness.
- Collaborate with the College Development Office to review and analyze annual projections to determine scholarship award amounts/numbers of awards to make.
- Disseminate this information to department chairs and scholarship selection chairs; develop and implement tracking systems used in monitoring recipients; verify eligibility of scholarship recipients.
- Provide recipient information to Development Office for donor notification and stewardship efforts.
- Attend monthly university-wide scholarship coordinator meetings.
Percentage Of Time
80
Job Duty Category
Program Planning and Coordination
Duty/Responsibility
- Plan and coordinate college-level student-related events for the College of Liberal Arts dean’s office, including Commencement, Ram Welcome, and First Generation events.
- Review event contracts and negotiate rental costs and venue services with regard to space, audio-visual needs, catering, staffing, parking, etc.
- Develop timelines and task lists for each event.
- Develop and maintain mailing lists for distribution of invitations and event-related information to invitees and registrants.
- Maintain direct contact with and provide assistance and information to planning committees and sponsors throughout the event planning process.
- Develop event briefings for the Dean and Associate Deans if participation is required.
- Events may require attendance outside of normal business hours to ensure the smooth implementation of planning efforts.
Percentage Of Time
20
Application Details
Special Instructions to Applicants
To apply, please upload a cover letter, resume, and the names and contact information for three references. Please address the minimum and preferred qualifications in your cover letter.
References will not be contacted without prior notification of candidates.
References will not be contacted without prior notification of candidates.
Conditions of Employment
Pre-employment Criminal Background Check (required for new hires), Valid Driver’s License
Search Contact
Marisa Reginaldo; marisa.reginaldo@colostate.edu
EEO Statement
Colorado State University is committed to providing an environment that is free from discrimination and harassment based on race, age, creed, color, religion, national origin or ancestry, sex, gender, disability, veteran status, genetic information, sexual orientation, gender identity/expression, or pregnancy in its employment, programs, services and activities, and admissions, and, in certain circumstances, marriage to a co-worker. The University will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. Colorado State University is an equal opportunity and equal access institution and affirmative action employer fully committed to achieving a diverse workforce and complies with all Federal and Colorado State laws, regulations, and executive orders regarding non-discrimination and affirmative action. The
Office of Equal Opportunity is located in 101 Student Services.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
The Title IX Coordinator is the Director of the Office of Title IX Programs and Gender Equity, 123 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-1715, titleix@colostate.edu.
The Section 504 and ADA Coordinator is the Director of the Office of Equal Opportunity, 101 Student Services Building, Fort Collins, CO 80523-0160, (970) 491-5836, oeo@colostate.edu.
The Coordinator for any other forms of misconduct prohibited by the University’s Policy on Discrimination and Harassment is the Vice President for Equity, Equal Opportunity and Title IX, 101 Student Services Building, Fort Collins, Co. 80523-0160, (970) 491-5836, oeo@colostate.edu.
Any person may report sex discrimination under Title IX to the Office of Civil Rights, Department of Education.
Background Check Policy Statement
Colorado State University strives to provide a safe study, work, and living environment for its faculty, staff, volunteers and students. To support this environment and comply with applicable laws and regulations, CSU conducts background checks for the finalist before a final offer. The type of background check conducted varies by position and can include, but is not limited to, criminal history, sex offender registry, motor vehicle history, financial history, and/or education verification. Background checks will also be conducted when required by law or contract and when, in the discretion of the University, it is reasonable and prudent to do so.
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