Job Summary

The Department of Chemistry is seeking a highly motivated person to join our team as a Senior Administrative Assistant. The position offers opportunities for growth and learning in several business functions and computer skills. The person will support both the Amy Facility for Chemical Instrumentation and Department of Chemistry procurement operations. In the Amy Facility the person provides administrative support for the facility director and other professionals, manages data from our web-based ticketing system and generates custom reports, monitors online-requests daily and performs monthly billing operations, maintains / develops web pages and promotional materials, along with general clerical and office management needs. In the Chemistry Procurement Center the person provides administrative support to the center manager by reviewing daily / weekly procurement reports for situations requiring additional action and addressing issues using independent judgment. During times of high order volume or staff absences, this person additionally process / receives orders as back up for procurement staff. Responsibilities in both operations requires judgment to address unique situations involving sensitive information, significant computer skills to maintain database / records and create searches / reports to address management queries, excellent communication skills, attention to detail, and an emphasis on customer focus. The staff member works with minimal hourly supervision so must have superior time management skills to balance the demands of the distinctly different areas of operation.

Please make sure you apply on the Purdue University career board at : https://careers.purdue.edu/job-invite/25414/

What We're Looking For:

Education and Experience:

• Requires a High School Diploma or High School Equivalency (HSE)
• Minimum of 3 years of experience in an administrative support role

Skills Needed:

• Excellent verbal and written communication skills
• Strong organizational and time management skills and attention to detail
• Advanced computer and related software skills to include Word, Excel, PowerPoint, Outlook, Internet, etc.
• Ability to:
  • handle frequent interruptions, balance multiple tasks, meet deadlines, and maintain confidentiality
  • collaborate and communicate with individuals at all levels within and external to the university to support department needs
  • interpret policies and procedures to proactively resolve issues or improve processes
  • identify problems and implement or recommend solutions
• Drafting, proofreading and editing skills

Preferred Experience:

• Experience in computer programming
• Experience with pivot tables
• Experience with webpage design
• Experience with Access of Sequel database design/query

Additional Information:

• All new hires will be expected to follow Protect Purdue
• Purdue University will not sponsor employment authorization for this position
• A background check will be required for employment in this position
• FLSA: Exempt (Not Eligible for Overtime)
• Retirement Eligibility: Defined Contribution Waiting Period
• Purdue University is an EEO/AA employer fully committed to achieving a diverse workforce. All individuals, including minorities, women, individuals with disabilities, and veterans are encouraged to apply
• Benefit Statement: Purdue University offers a substantial Benefit Package including medical, dental, and vision insurance as well as a generous paid time off package for sick and vacation days