Job description
Position Details
Position Information
Recruitment/Posting Title
Senior Administrative Assistant
Job Category
Staff & Executive
Department
Ctr-Strategic Urban Ldrshp-Cmd
Overview
Ranked #61 in
U.S. News & World Report’s list of Best Public Colleges and Universities, Rutgers University–Camden is a diverse, research-intensive campus of approximately 6,100 students at the undergraduate, graduate, and doctoral levels and 1,100 faculty and staff members. Located in Camden, N.J., directly across the Delaware River from Philadelphia, the university is uniquely situated to serve the local community while achieving global reach. A U.S. Department of Education-designated Minority Serving Institution, the university thrives due to a supportive culture that helps students achieve their goals and fosters collaboration among employees. Rutgers–Camden is recognized as a national model for civically engaged urban universities and was selected by the Carnegie Foundation for the Advancement of Teaching for a Community Engagement classification.
Washington Monthly magazine has ranked Rutgers University–Camden among its “Best Bang for the Buck” universities and best national research universities. Recently, Rutgers–Camden earned Carnegie classification as an R2 research university due to a high volume of internationally recognized research, creative output, and scholarly activity.
Posting Summary
Reporting directly to the CLC Director, Dr. Gloria Bonilla-Santiago, the Senior Administrative Assistant is responsible for managing the administrative operations of the Community Leadership Center, serving as Executive Confidential Assistant to the Director. The Senior Administrative Assistant provides administrative support to unit management by organizing, coordinating, and supervising daily CLC operations. Coordinates the administration of programs, projects, and/or processes. Prioritizes and supervises work, resolves routine conflicts and issues, prepares, and implements administrative guidelines and procedures, and provides oversight and facilitation. Schedules appointments; arranges and coordinates design and logistics for events and meetings; and completes other work consistent with a broad understanding of the mission, vision, role, and goals of the CLC. Given the expanding global initiatives at the CLC, we are looking for a person that can handle complex travel arrangements. This person will also support the ongoing partnership with the LEAP Academy and we are looking for someone that understands K-12 schoo loperations and can support board administrative functions. Works under general supervision, within established work parameters, with few direct instructions. Carries out routine and non-routine tasks with occasional review of work outputs by supervisor. This position provides advanced support of highly confidential and sensitive matters.
Position Status
Full Time
Hours Per Week
Daily Work Shift
Work Arrangement
This position requires a fully on-site work arrangement.
FLSA
Nonexempt
Grade
05
Position Salary
Starting salary will be commensurate with qualifications and experience, within university policy and salary schedules, as well as departmental budgets.
Annual Minimum Salary
58867.000
Annual Mid Range Salary
73298.000
Annual Maximum Salary
87729.000
Standard Hours
37.50
Union Description
URA-AFT Administrative
Payroll Designation
PeopleSoft
Benefits
Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Rutgers also offers a benefit program to eligible full-time postdoctoral fellow students. For details, please go to https://finance.rutgers.edu/healthcare-risk/insurance/postdoctoral-health-insurance.
Seniority Unit
Terms of Appointment
Staff - 12 month
Position Pension Eligibility
ABP
Qualifications
Minimum Education and Experience
Bachelor’s degree in a related field is required, plus a minimum of an additional two years of relevant experience; or a combination of education and experience relevant to the duties.
Certifications/Licenses
Required Knowledge, Skills, and Abilities
Preferred Qualifications
Fluency in English and Spanish preferred.
Commitment to Excellence – Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
Commitment to Excellence – Demonstrates a commitment to competently perform his/her job duties and responsibilities within established time frames.
Continuously strives to improve work performance – Accepts responsibility for his/her commitments to the university and the CLC. Contributes to the success of the CLC by consistently providing quality results in the performance of his/her job duties and responsibilities.
Integrity – Demonstrates high ethical standards of conduct in the performance of his/her job duties and responsibilities. Accepts responsibility for his/her actions. Respects and complies with department and university policies, procedures, and work rules.
Respect and Cooperation – Treats others with courtesy, respect, and dignity in the workplace. Promotes cooperation through open and honest communications and consideration of others ideas, thoughts, and opinions.
Dependability – Takes responsibility to accomplish job assignments within reasonable deadlines. Willing to accept new projects and/or commitments. Does due diligence to complete projects within specified timeframes and/or fulfill commitments. Arrives to work on time prepared and ready to contribute.
Flexibility – Willingly adjusts to changing work assignments or conditions. Open to changes in operational procedures, technology, and/or organizational structure. Views changes as opportunities for learning and professional development. Displays a positive attitude to encourage others. Promptly responds to changes in work priorities and/or unexpected circumstances or situations.
Proficiency – Possesses required job skills and knowledge. Demonstrates the ability to apply those skills and knowledge to competently perform his/her job duties and assignments.
Equipment Utilized
Must be proficient in using Microsoft Office and familiar with online , web-based instructional programs to support online classes.
Physical Demands and Work Environment
Must be able to multi-task and handle multiple priorities. Must be flexible to adjust to changing demands and new challenges.
Special Conditions
Posting Details
Posting Number
23ST0906
Posting Open Date
04/06/2023
Special Instructions to Applicants
Regional Campus
Rutgers University-Camden
Home Location Campus
Rutgers University-Camden
City
Camden
State
NJ
Location Details
Pre-employment Screenings
All offers of employment are contingent upon successful completion of all pre-employment screenings.
Immunization Requirements
Under Policy 60.1.35 Immunization Policy for Rutgers Employees and Prospective Employees, Rutgers University requires all prospective employees to provide proof that they are fully vaccinated and have received a booster (where eligible) against COVID-19 prior to commencement of employment, unless the University has granted the individual a medical or religious exemption. Employees who are not eligible for a booster at the time of an offer of employment must provide proof they have received a booster upon eligibility and upload proof of same. Under Policy 100.3.1 Immunization Policy for Covered Individuals, if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.
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