Senior Administrative Coordinator
Full Time
Los Angeles, CA 90045
Posted
Job description
Under general supervision, the uniquely qualified candidate will coordinate all administrative processes for the Academic Affairs budget office. In addition, this position will update and run standard budget reports and spreadsheets that require attention to detail to meet high standards of accuracy. Assist in creating and maintaining a professional environment that promotes efficiency and supports the daily operations of the budget office.
Loyola Marymount University Expectations
Position Specific Accountabilities
1. Provide traditional administrative support for the Academic Affairs budget office. Ability to analyze, organize, prioritize, setup and maintain filing systems, and prepare meeting agendas.
2. Prepare budget office communications including confidential memos and emails; format and update spreadsheets; ability to manage multiple projects and competing deadline.
3. Assist the budget office with the coordination of university processes, supplemental payment requests, budget requests, miscellaneous payments, budget change requests, processing invoices and expense reports.
4. Provide administrative support for Academic Affairs budget presentations, independent contractors, speaker agreements, facilities requests, and IT requests. Assist with other general administrative related activities as assigned.
5. Assist with preparation and distribution of standard reports, including quarterly variance reports, overtime reports, copier charge reports and process corrections and updates as needed.
6. Maintain and update spreadsheets and templates (annual general ledger spreadsheets, annual budget templates, etc.) Perform monthly reconciliation of expenses (identify discrepancies and submit reclassifications) for general office accounts.
7. Maintain and process annual divisional commitments, special funds, and transfers.
8. Assist with special projects and perform other duties as assigned or requested.
9. Perform other related duties.
Loyola Marymount University Expectations
Exhibit behavior that supports the mission, vision, and values of the university. Communicate and employ interpersonal actions that model high standards of professional, responsible, accountable, and ethical conduct. Demonstrate a commitment to outstanding customer service.
Requisite Qualifications
- Typically a bachelor’s degree or equivalent experience. Incumbent will be expected to continue upgrading knowledge, skills, and abilities needed to keep abreast of University and federal regulation/policy changes.
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Four years of administrative support experience in progressively responsible positions.
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Demonstrated computer competency and knowledge of Microsoft Office Professional suite, and Workday.
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Excellent verbal, written, and interpersonal communication skills to communicate effectively and professionally with different constituencies including institutional partners, faculty, staff, and senior administrators.
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Excellent attention to detail and accuracy.
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Project coordination skills involving complex schedules and project deadlines.
COVID Vaccination Requirement
To ensure the safety and well-being of our community Loyola Marymount University requires that all students, faculty and staff are vaccinated or have been approved for a qualifying medical or religious exemption.
The above statements are intended to describe the general nature and level of work being performed. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required of this position.
COVID Vaccination Requirement
To ensure the safety and well-being of our community Loyola Marymount University requires that all students, faculty and staff are vaccinated or have been approved for a qualifying medical or religious exemption.
Staff Regular
Salary range
$19.09 - $28.65 Salary commensurate with education and experience.
Loyola Marymount University, a Carnegie classified R2 institution in the mainstream of American Catholic higher education, seeks outstanding applicants who value its mission and share its commitment to inclusive excellence, the education of the whole person, and the building of a just society. LMU is an equal opportunity employer committed to providing an environment free from discrimination and harassment as defined by federal, state and local law. We invite all persons in the full diversity of their being, life experience, and beliefs to apply. (Visit www.lmu.edu for more information.)
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