Job Title Senior Administrator, PB

Settlements

Reports to Team Leader, PB Settlements

Operating Group Investment Operations Location Navan/Dublin

Overview of the Role

The team you will be joining is a part of Utmost Investment Operations, reporting to the team leader. You

will be supporting settlement activity across a diverse book of Financial Instruments including Unit Trusts,

Direct Equities, Structured products, Fixed Government Securities and Externally Managed Portfolios across

all business lines. The candidate will be expected to have strong operational knowledge of trade

settlement, reconciliations, client servicing, process improvement and have experience of delivering these

services against strict timetables and be error free.

Key Responsibilities: 

Flawless Contract note administration of a broad range of financial instruments 

Error free processing of instructions within planned timescales. 

Foreign Exchange placement 

Bank statement postings 

Processing daily payment and transfers 

Monitor and identification of sales proceeds for further investments and timely notification to

stakeholders 

Investigate and clear monthly bank/ broker/ stock rec break items 

Competent in the use of the various external Banking systems 

Embed effective risk management within the Settlements function ensuring appropriate actions and

reporting are adhered following agreed procedures 

Escalate any issues to team leader in a timely manner providing resolution suggestions as necessary 

Perform other job-related roles and duties as and when required by management for the effective

running of the department. Willingness to accept such requests and perform them to the best of your

ability 

Conduct the role of responsible authorised signatory as per the mandate given when added to the

authorised signatory list

Critical Competencies Key Performance Indicators

Planning 

Extremely organised with strong attention to

detail 

Proactively share new ideas for potential

process improvements with the aim of improving

efficiency and client service while also reducing

manual effort and risk within the Settlement

functionality

Team work and Influencing 

Working as part of a team, assisting colleagues

and promoting collaboration within internal

departments 

Ability to develop good working relationship

with colleagues and managers 

Client centric ethos at all times

Problem Solving 

Ability to solve issues efficiently and effectively 

Ability to multi task and perform under pressure 

Ability to work on own initiative

Essential

Knowledge – Experience or qualifications

Proven experience at Senior Administrator level within the Finance sector with

Asset exposure preferable

Essential

Skills 

Demonstrate proactive approach and positive attitude in all aspects of the

role 

Demonstrate ability to follow set out processes, procedure and provide

feedback for any updates required 

Ability to work to tight deadlines and under pressure

Essential

Behaviours 

Self-starter and able to learn quickly 

Manage own continued professional development through engaging in

regular one to one meetings with your team leader, attending relevant

training 

Strong Team player

Utmost Group is an equal opportunities employer

If you would like to apply for this role, please send your cover letter and CV to employment@utmost.ie

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