Job description

· Do you have 4 + years of administrative or secretarial experience?

· Are you well skilled in SAP, MS Office software especially Excel, Powerpoint?

· Do you have excellent communication and organisational skills?

Our client is excited to be hiring an experienced Site Administrator to join their team onsite in Intel.
This is an on-going temporary position where you will be responsible for providing administrative support to a team of Project Supervisors and will be working in the main Intel building.
You will be in a hybrid position where you will need to be working 50/50 at home and in the office.

ADMINISTRATIVE SUPPORT / GENERAL ACTIVITIES:

· General office administration (office supplies, contact with cleaning company, landlord etc.)

· Travel / meeting coordination / management

· Administration support for account supervisors & manager

· Supports planning, organization and realization of all administrative tasks, schedules and meetings as well as regional and corporate information distribution and filing

· Creating, supporting and providing presentations

· Monitor timesheet data entry (SAP) of FSE population; correct – amend if necessary

· Finance support (check incoming invoices, support internal approval process and distribute appropriately, follow up on reminders)

· Monitors on a weekly basis utilization reports, per job type (warranty, contract, funded projects, charts against plan/forecast)

· New worker onboarding

· Weekly report of contract labour usages

· Weekly safety KPI communication to FSE population

· Monthly safety report

· Tracking staff certifications (statutory, Company, customer specified etc.), scheduling & executing

· Manage business mobile phone accounts

FIELD SUPPORT ADMIN ACTIVITIES:

· Prepare SAP quotations according to instructions and procedures

· Support of internal order fulfilment, cleaning and booking process.

FINANCIAL: service and refurb contracts:

· Create and change quotations for service contracts and refurb business

· Create, modify and close service & refurb contracts – send service contracts

· Receive service contract POs

· Support refurb order fulfilment, cleaning and booking process

FINANCIAL: paid services / install, warranty and evaluations

· Receive quotation requests from the field

· Write and modify quotes (manpower): get info from supervisors

· Create, change and close Service orders for install, warranty and evaluations

· Invoicing, accounts receivables tracking and follow up

Others :

· May perform other related duties as assigned or requested.

MINIMUM EXPERIENCE

4 + years of administrative or secretarial experience,

NECESSARY SKILL SET

Organizational Skills

Communication Skills

Well skilled in SAP, MS Office software especially Excel, Powerpoint

REPORTING

Solid line to Field Service Manager

Job Type: Temporary

Salary: €16.00 per hour

Benefits:

• On-site parking

Schedule:

• Monday to Friday

Experience:

• Administrative: 3 years (required)

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