The Commission on Human Rights (the Commission) is the agency charged with enforcing the New York City Human Rights Law (NYCHRL) – one of the most expansive civil rights laws in the nation. Through its Law Enforcement Bureau (LEB), the Commission accepts claims filed by the public, and has the power to initiate its own investigations to affirmatively root out discrimination, harassment, retaliation and other violations of the NYCHRL.

The Commission’s Community Relations Bureau (CRB) is empowered to take action against prejudice, intolerance, bigotry, discrimination and bias-related violence or harassment through education, trainings, outreach efforts, and other mechanisms aimed at creating partnerships and relationships with stakeholders in the community. Both bureaus collaborate closely to work towards the shared goal of fostering mutual understanding and respect among all New Yorkers and encouraging equality of treatment throughout the City.

The Commission on Human Rights seeks to hire a Special Assistant to the Chairperson/Commissioner (Commissioner). As the Special Assistant to the Commissioner, the prospective candidate will be responsible for, but not limited to, the following tasks:

• Under administrative direction, performing high-quality, detail-oriented work requiring discretion and responsibility for the Commissioner of the Commission;
• Coordinating and following up regarding meetings, appointments, and scheduling internally and externally, and liaising with other assistants to do so;
• Schedule, coordinate and prepare materials for meetings of the appointed Commissioners:
• Monitoring the Commissioner’s and leadership team’s calendars;
• Answering phone calls and relaying messages in a courteous and efficient manner;
• Providing administrative and clerical support to the Office of the Chairperson;
• Preparing memoranda and agendas, for the Commissioner and leadership team;
• Prepare Commissioner for meetings by ensuring briefing documents are created and supplied for each meeting;
• Attend meetings with the Commissioner and take detailed notes;
• Assisting, as needed, with collection and compiling of information required for reporting;
• Maintaining files to have information readily available;
• Distributing items, notices, and other materials to staff;
• Coordinating travel arrangements for the Commissioner and leadership;
• Processing requests for authorization, reimbursements, etc.;
• Processing mail, email, etc. for the Commissioner, including drafting, sending, and responding to communications;
• Creating spreadsheets to track information;
• Scanning, photocopying, faxing, filing and other administrative tasks;
• Preparing conference rooms and other spaces for meetings; and
• Performing other related responsibilities as required.

1. A baccalaureate degree from an accredited college or university and three (3) years of satisfactory, appropriate, full-time professional experience gained in such fields as intergroup relations, community relations, labor or industrial relations, law, social service, education, housing, research, investigation, personnel administration, or public relations; or

2. A satisfactory equivalent.

• Proven experience as an administrative or executive assistant handling complex administration and support to an organization’s highest-ranking manager, executive, or manager.
• Familiarity working with elected officials, non-profits and with the private sector.
• Extensive experience with office software, including Word, Excel, Outlook, PowerPoint, and Access.
• Strong verbal/written communication and interpersonal skills, including demonstrated success working collaboratively with staff across an organization.
• Flawless attention to detail and ability to handle multiple competing priorities; excellent organizational skills.
• Demonstrated ability to perform complex assignments utilizing automated office systems
• Pleasant phone manner and demonstrated ability to build professional rapport with the general public, other agencies and internal staff, including providing timely information and service to a wide range of internal and external organization contacts.
• Excellent judgment, discretion, decision-making skills, and demonstrated experience anticipating business needs.
• High level of interpersonal skills to manage sensitive situations and ability to handle sensitive information.
• Selected candidate should have the ability to travel throughout the five boroughs of New York City.
• Fluency in Spanish.

For City employees: Go to Employee Self-Service (ESS) - www.nyc.gov/ess and search for Job ID# 578504

For all other applicants: Go to www.nyc.gov/careers and search for Job ID# 578504

Submission of a resume is not a guarantee that you will receive an interview. Only those candidates under consideration will be contacted.

MONDAY-FRIDAY, 9-5; CANDIDATES MAY BE REQUIRED TO WORK EVENINGS AND/OR ON WEEKENDS TO SUPPORT THE DUTIES OF THE POSITION.

22 Reade St, Ny

New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.