Job description

Job Title: Special Events Manager

Reports to: Program Director

FLSA Classification: Exempt; salaried

Hours: Full-time, including occasional nights and weekend hours

Salary: $55,000-$65,000 DOQ

At A Breath of Hope Lung Foundation, we focus on improving the 23% survival rate of lung cancer by funding research, educating the public for early detection, and supporting families hurt by lung cancer with patient education and support services. A Breath of Hope Lung Foundation hosts six signature events each year, including a Golf Event, Shining Bright Gala, Women’s Wellness Tea, two Lung Run/Walks, and the Midwest Lung Cancer Summit.

JOIN US! We are growing as an organization and making an impact in the lung cancer field. Your work will truly matter here!

Job Summary: The Event Manager plays a critical role in planning and executing multiple annual signature, fundraising, and patient events in collaboration with other staff and volunteer leaders. The Event Manager is a team player who has a passion for volunteer, donor, and corporate sponsor cultivation through events - and shows sensitivity to individuals and families impacted by lung cancer.

Essential Functions:

Event Coordination

• Works with the Executive Director and Program Director to determine overall strategy, goals, and budget for each event.
• Acts as the project manager for all events; creates and manages timelines in coordination with other staff to ensure all elements of an event are delivered on time – including the search for and management of event vendors, venue selection, promotion, registration, sponsorship recruitment, event staging, auctions, registration and auction technology, program/speakers, and food/beverages.
• Collaborates with marketing staff to create compelling promotional materials.
• Becomes staff expert in use of event technology and event platforms.
• Works with leadership to develop key messages and stage the program at events.
• Communicates professionally with all ABOH stakeholders associated with events.Evaluates post-event success, gathers feedback, and determines financial return on investment, while identifying opportunities to improve
• results.

Individual Engagement and Cultivation

• Strives for continuous improvement in creating an engaging and positive participant, volunteer, and donor experience.
• Fully utilizes event technology and platform to ensure a seamless, rewarding user experience.
• Recruits, trains, supports, and inspires teams of volunteers to plan and execute events.
• Develops and refines volunteer roles for committees and day-of participation.
• Contributes to revenue by developing personal relationships with key stakeholders and donors who support events.
• Solicits in-kind contributions and sponsorships from individuals, board members, and committee members.
• Coordinates pre- and post-event recognition, acknowledgement, and appreciation for volunteers, sponsors, and donors.
• Provides resources and support to ABOH supporters interested in hosting 3rd party events on the organization’s behalf.

Corporate Engagement and Cultivation

• Solicits in-kind event donations from local businesses for auctions and other event needs.
• Manages all sponsorship logistics, including fulfillment of benefits.
• Identifies and supports opportunities for corporate engagement through events.
• Coordinates recognition of corporate partnerships, sponsorships, and contributions.
• Works with the Executive Director and Program Director to develop and implement a corporate engagement and sponsorship strategy for each event to create mutually beneficial opportunities for corporate partners.
• Actively researches new corporate sponsorship opportunities while focusing on retention of existing relationships.

Tactical Event Execution

• Communicates event logistics and responsibilities to ABOH staff, volunteers, and participants in a timely and professional manner via email, staff meetings and the staff calendar.
• Secures and manages external event vendors and coordinates logistical details in a timely manner.
• Creates and implements user-friendly event registration.
• Contributes to design of event print materials, including flyers, invitations, programs, signage.
• Manages and oversees event day-of logistics including problem-solving, welcoming guests, directing set-up and take down, live and silent auctions, event volunteers, vendors, etc.
• Works with Office Manager to order event supplies and materials as needed and to manages event supplies in off-site storage unit.
• Ensures all individual and corporate sponsorship commitments are fulfilled and acknowledged.

Other

• Actively participates in staff/organizational meetings and activities.
• Works with the Program Director to plan and execute ABOH volunteer-appreciation efforts.
• Manages ABOH off-site storage unit.
• Supervises event interns and/or future event staff.
• Ongoing assessment, training and recommendation for event registration & auction platforms.
• Assists leadership with other duties as needed.

Qualifications

Required:

• Bachelor’s degree from a 4-year university or college in event management, communications or related field.
• Minimum of 2 years of demonstrated success in event management.
• Strong computer skills and technical aptitude. Experience with auction and/or event registration platforms.
• Excellent oral and written communication skills.
• Excellent organizational skills with attention to detail and ability to work independently.
• Self-motivated with an ability to manage multiple projects simultaneously.
• Availability to work occasional nights and weekends to support special events and activities.
• Demonstrated success in high quality customer service with internal and external stakeholders.

Preferred:

• Experience in nonprofit event management and fundraising with emphasis on donor, volunteer, and corporate cultivation through events.
• Experience in implementing a corporate engagement and sponsorship strategy to create mutually beneficial opportunities for corporate partners.
• Understanding of nonprofit fundraising best practices and legal requirements.
• Experience or strong interest in working with volunteers in planning/managing events.
• Experience with social media a plus.
• Basic graphic design a plus.

Competencies:

• Acts with ethics, integrity, and commitment to core values.
• Ability to adhere to nonprofit best practices and respect for confidentiality.
• Commitment to diversity, equity, and inclusion practices.
• Drives for results.
• Contributes to successful teams.
• Solution focused with effective problem-solving skills.
• Resilient and flexible, able to adapt within a fast-moving environment.

Physical Demands

• Able to work on a computer for extended periods of time.
• Able to stand for long periods of time.
• Able to get to and from various work sites/events/meetings in the metro area.
• Able to lift 50 pounds.

Additional Notes

• ABOH staff are working in a hybrid model with a minimum of 3 days in our Minnetonka office and other days from home.
• Must have access to steady internet service when working from home.
• Must have access to steady transportation.
• Home office equipment, such as a laptop, monitor, supplies, and cell phone are provided.
• Due to the vulnerability of the individuals ABOH serves, all staff are required to be up-to-date on COVID vaccines.

Job Type: Full-time

Pay: $55,000.00 - $65,000.00 per year

Benefits:

• Paid time off

Schedule:

• 8 hour shift

Ability to commute/relocate:

• Wayzata, MN 55391: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Event planning: 2 years (Preferred)

Work Location: Hybrid remote in Wayzata, MN 55391

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