Sr Administrative Assistant (Grant Funded) - Central Campus

Essential Job Functions:

• 
  Serve as the primary point of contact for the Grant Director and the Department and provide customer service to students, faculty, staff, and administrators.
• Enter and maintain calendar and appointment scheduling for the Director.
• Collect, compile, enter, submit, and maintain data for as well as create reports for all areas within the Department
• Create, submit, maintain, and serve as the point person for departmental work orders, service, IT requests, staff relocations on campus.
• Schedule and coordinate meetings, special events, and travel for Title V employees.
• Work with Grant Director and Title V Coordinators to update brochures, materials, or website.
• Maintain inventory of office supplies and order as needed, as well as assist with purchasing supplies for special events and special projects for areas within the Department
• Prepare, enter, oversee, and maintain Department budget in Banner, including entering and creating budget transactions following US Department of Education federal grant guidelines as well as SJC policies and procedures.
• Perform general office duties such as: type letters, memos, spreadsheets, forms, and reports to include federal grant reporting as required.

• Compile, create, enter, submit, and maintain Pcard Expense Reports for departmental expenditures.
• Provide support to new employees within the department during the onboarding experience and maintain continued support for current employees (i.e. create EPAFs, network access, key request, and employee inventory).
• Other duties as assigned

• Must be extremely accurate and have excellent proofreading, grammar and spelling skills.
• Must be able to work in a team environment.
• Excellent telephone etiquette, language & public relations skills.
• Accurate with details.
• Ability to work well under pressure with minimum amount of supervision.
• Knowledge of SCT Banner requisition, payroll and student modules.
• Proficiency in Microsoft Suite.
• Ability to learn new software requirements to support office functions & efficiency and demonstrate proficiency.
• Positive & professional attitude & dress.
• Demonstrate excellent organizational, critical thinking, problem solving skills.
• Adapt to learning new tasks & skills.
• Possess a thorough understanding of and adhere to FERPA guidelines governing confidentiality of student material.
• Excellent oral and written skills.

• High School Diploma or equivalent required.

• Associates Degree Business, Office Administration or related field.

• Three (3) years of office clerical or administrative support experience in a multi-department office or an equivalent combination of education and experience to successfully perform the essential duties of the job.
• Intermediate skill level in Microsoft Office – Word, Excel & PowerPoint.
• Budget management experience
• Customer service experience

• Two years office management experience supporting executive level or upper management personnel.
• Experience in higher education.
• Experience with SCT Banner software

Salary Grade: 14

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req4455

Posting Close Date: 5/1/2023