The Department of Finance Purchasing Division is looking for a Storekeeper/Buyer to join the Central Stores team. The ideal candidate will have experience supervising a distribution warehouse, have familiarity with the purchasing or procurement process, and be independently motivated to provide excellent customer service to the city while performing daily responsibilities involving the receipt, issuance and delivery of materials, equipment, and supplies while also supporting the citywide purchasing process.

The City of Sunnyvale offers:

• generous medical, dental, and vision benefits
• contributes 4% of the 7% employee contribution to CalPERS for classic members.
• provides retiree medical benefits.
• employees may be eligible for shoe allowance, bilingual pay, and tuition reimbursement.

(May include, but are not limited to, the following):

• Schedules, assigns, directs and reviews the work of assigned warehouse staff; trains staff in work procedures.
• Maintains Central Stores inventory levels, including items to be stocked; determines minimum and maximum levels to be on-hand and orders against pre-set contracts.
• Determines warehouse layout to maximize space and facilitate ease of materials storage, movement and the issuing of supplies and materials.
• Maintains automated and physical inventory records and prepares reports as required.
• Coordinates the City's surplus disposal program; removes and stores surplus materials and equipment from City locations; arranges for auctions, sealed bids and/or recycling; collects deposits and accounts for revenue from sales.
• Meets with vendor representatives regarding possible additions or replacements to the Central Stores inventory; secures price quotations and determines availability of materials and goods; places orders.
• Confers with City staff at both management and operational levels regarding types and availability of materials, equipment and supplies.
• Maintains monthly expenditure ledgers for proper charges and produces summary statements of usage and costs for various parts, materials, and service contracts.
• Processes routine purchases of supplies, materials, equipment, and services through the issuance or renewal of purchase orders and purchase agreements.
• Assists and advises departments in the development of specifications.
• Solicits competitive bids and proposals; evaluates and analyzes bids; prepares routine contracts and written reports.
• Identifies and selects suppliers and monitors supplier performance.
• Expedites deliveries and conducts follow-up when necessary.
• Participates in the development of the Purchasing Division policies and procedures.
• Participates in purchasing training for City employees and provides professional procurement information and assistance to City staff at all organizational levels.

WORKING CONDITIONS

Position requires prolonged sitting, standing, walking, reaching, climbing, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination when using a computer keyboard and hand tools. Additionally, the position requires near and far vision when reading and using a computer. The need to lift, carry and push tools and supplies weighing up to 50 pounds is also required, as well as the ability to reach above shoulder level. The job duties may expose the employee to the outdoors, which may include exposure to inclement weather, noise, fumes, dust, grease, hazardous materials, and air contaminants. The nature of the work may also require the incumbent to work in heavy traffic conditions. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodation.

The minimum qualifications for education and experience can be met in the following way:

An Associate's degree or 60 semester units or 90 quarter units from an accredited college or university in purchasing, accounting, marketing, general business, or other related field, AND One year of buying and/or purchasing experience in a competitive bidding setting and one year of storekeeping experience with some lead or supervisory experience.

OR

High School graduation or tested equivalent, AND Four years of storekeeping experience which included purchasing or procurement responsibilities. Two of the four years of required experience must have been in a lead or supervisory role.

Knowledge, Skills, and Abilities

Knowledge of:

• Purchasing methods and procedures; contract development; and sources of supply.
• Policies and procedures of maintaining a warehouse of materials, equipment and supplies, including, receiving, storing and issuing such items.
• Methods and techniques of automated and physical inventory control, including setting appropriate minimum and maximum levels of stock on hand; maintaining an inventory in a cost effective and efficient manner.
• Principles of supervision, training, and performance evaluation.
• Supply and terminology used in purchasing commodities.
• Specification writing, pricing methods, contracts and sales as applied to purchasing transactions.
• Methods and practices used in competitive bidding.
• Modern office procedures: computer applications related to the work.
• Standard business mathematics.
• Characteristics and quantities of the services, supplies, equipment and materials required by a municipal government.
• Basic principles of surplus disposal and recycling.

Skill to:

• Safely operate a forklift and lift truck.

Ability to:

• Understand and comply with all legal requirements for the advertisement of bids.
• Compare and analyze bids received; determine if bidders are responsive and responsible; identify successful bidders and award contracts.
• Apply good judgment and make sound purchasing decisions; interpret and apply City purchasing policies and procedures.
• Keep records, logs and databases and prepare narrative and/or statistical reports.
• Maintain accurate automated and physical inventory records and produce periodic and special reports.
• Research vendors and suppliers for specific needs based on specifications supplied by departments; prepare technical specifications.
• Develop creative and cost-effective ways to dispose of surplus materials and equipment.
• Observe safety principles and work in a safe manner.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing; follow oral and written instructions in an independent manner.

LICENSES AND CERTIFICATES

Possession and continued maintenance of a valid class C California driver's license and a safe driving record.

Must possess or obtain within six months from the date of hire, certification as a forklift operator.

DESIRABLE QUALIFICATIONS

Possession and continued maintenance of a Certified Professional Public Buyer (CPPB) certification.

The application period closes on Thursday, March 30, 2023, at 5:00 pm. If interested in this position, you should apply as soon as possible as only the first 100 qualified applications and completed applications will be considered. (Postmarks or faxes are not accepted).

Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications may be submitted online through the City's employment page at https://sunnyvale.ca.gov and click on 'City jobs'. Late or incomplete applications will not be accepted.

EXAM PROCESS
Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the oral examination process scheduled for Tuesday, April 18, 2023. The final selection interview is tentatively scheduled for the week of April 24, 2023. (The examination process may be changed as deemed necessary by the Director of Human Resources).

SELECTION PROCESS
Candidates receiving a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies. Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check as well as a medical exam(s) administered by a city-selected physician(s) before hire. Prior to starting work, all newly hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination. Positions that are covered by the Department of Transportation regulations are required to submit to a pre-employment drug test and to random drug and alcohol testing.

INFORMATION ABOUT PROOF OF EDUCATION
Any successful candidate selected by the hiring department will be required to submit proof of education (i.e., original copy of the diploma or college/university transcripts).

ADDITIONAL INFORMATION
Positions in this job classification are represented by the Sunnyvale Employees Association (SEA).

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), religious creed, color, sex (includes gender, gender identity, gender expression, transgender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnicity, national origin, ancestry, citizenship status, military and veteran status, marital status, family relationship, age, medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.