The Company

Savills is at the forefront of the Irish Property market and has been consistently recognised as the leading Irish practice. With approximately 250 employees, Savills Ireland is a full-service real estate advisory firm covering the island of Ireland with offices in Dublin, Cork and Belfast.

Through our parent company Savills PLC, we have an international network of more than 39,000 employees and 650 offices and associates worldwide, offering a broad range of specialist advisory, management and transactional services to clients globally.

The Role/ Location

We are currently recruiting for a Team Administrator within one of our successful and very busy departments. Supporting a team of 11 in the Dublin New Homes team, and based at 33 Molesworth Street, you will be required to undertake and excel at a wide range of secretarial and administrative duties.

Key Responsibilities

• Managing sales systems including monitoring of sales, enquiries and calendars
• Uploading enquiries and sales and generating reports
• Maintaining and uploading all online listings
• Liaising with Marketing Department regards copy and collateral for marketing across both press and digital channels.
• Liaising with Marketing Department re advert design, layout and presentation
• Invoicing / Accounts administration
• Creating PowerPoint presentations
• Attending weekly departmental meetings
• Typing of letters, reports, pitches – dictation, ensuring correspondences are properly formatted using correct branding etc.
• Organising travel arrangements
• Assisting in PSA renewals and updating PSRA forms
• Liaising with various departments HR/Marketing and Compliance
• Booking meeting rooms , preparing for meetings
• General duties and other ad hoc duties as required
• Attending on site launches where required to support sales teams with administrative duties

Person Specification

• The successful candidate will be goal orientated, flexible, extremely well organised and enjoy working within a challenging and busy work environment
• Be personable and outgoing
• Present well in a corporate environment and have proven customer/client relationship skills
• Have excellent communication and interpersonal skills with the capability of building good relations within other offices across the Savills Group
• Given the sensitive information the successful person will be privy to confidentiality and discretion is crucial

Key Competencies

• Excellent communication skills liaising with customers in person and on the phone
• Proficient IT skills in Microsoft Office, Excel and PowerPoint
• Ability to multitask and excellent attention to detail
• Solid database experience
• Excellent organisational skills and ability to prioritise are essential
• Be fluent in verbal and written English

Working hours are from 9am to 5.30pm Monday to Friday however it is important to note that flexibility around these core hours will be required on occasions to support the needs of the business.

The company is committed to eliminating discrimination and encouraging diversity amongst its workforce. The aim is that the workforce will be truly representative of all sections of society and each employee feels respected and able to perform at their best.

The company does not discriminate on the basis of any protected characteristic i.e. their gender, sexual orientation, marital or civil partner status, gender reassignment, race, colour, nationality, ethnic or national origin, religion or belief, disability or age. The principle of non-discrimination and equality of opportunity applies equally to the treatment of applicants for employment, former employees, visitors, clients, customers and suppliers by members of the company’s current workforce.

The company is committed to a programme of action to bring this policy to the attention of all employees.