Job description
Perform timekeeping functions for assigned unit(s) including but not limited to:
Final approving various leave requests, time punch requests and various other Timekeeping transaction requiring second level approval.
Validating Last Day Worked/Last Day Paid (LDWLDP) statements to facilitate registered leave processing, compensation for separated employees: resignation, termination and/retirement.
Reviews submitted timesheets and leave requests to determine the need for supplemental checks (supp. check) and or leave without pay entries.
Maintain confidentiality of personnel data, transaction, documentation, correspondence and related information.
Perform miscellaneous tasks as assigned by the Director of Payroll & Timekeeping including but not limited to:
Responding to employee inquiries, coordinating with supervisor to provide information related to employee inquiries, timesheet resolution.
Requesting reports via PMS, CityTime and CHRMS.
Working on special projects assigned in all of the Payroll and the Timekeeping groups.
Acting as resources to various teams monitoring the CityTime Helpdesk and Pay Inquiry inboxes
Final approving various leave requests, time punch requests and various other Timekeeping transaction requiring second level approval.
Validating Last Day Worked/Last Day Paid (LDWLDP) statements to facilitate registered leave processing, compensation for separated employees: resignation, termination and/retirement.
Reviews submitted timesheets and leave requests to determine the need for supplemental checks (supp. check) and or leave without pay entries.
Maintain confidentiality of personnel data, transaction, documentation, correspondence and related information.
Perform miscellaneous tasks as assigned by the Director of Payroll & Timekeeping including but not limited to:
Responding to employee inquiries, coordinating with supervisor to provide information related to employee inquiries, timesheet resolution.
Requesting reports via PMS, CityTime and CHRMS.
Working on special projects assigned in all of the Payroll and the Timekeeping groups.
Acting as resources to various teams monitoring the CityTime Helpdesk and Pay Inquiry inboxes
Minimum Qual Requirements
1. A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
2. An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or
3. A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;
4. Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.
Additional Information
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF.
TO BE CONSIDERED FOR THIS POSITION CANDIDATES MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE OR REACHABLE ON THE PROMOTIONAL PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.
TO BE CONSIDERED FOR THIS POSITION CANDIDATES MUST BE SERVING PERMANENTLY IN THE TITLE OF PRINCIPAL ADMINISTRATIVE ASSOCIATE OR REACHABLE ON THE PROMOTIONAL PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE LIST, OR ELIGIBLE UNDER THE 55A PROGRAM.
To Apply
All resumes are to be submitted electronically.
Current City Employees: Please log into Employee Self Service (ESS) at https://hrb.nycaps.nycnet, follow the Careers link and search for Job ID# 569592.
All other applicants: Please go to www.nyc.gov/careers/search and search for Job ID# 569592.
If you do not have access to a personal computer: Please visit your local public library. Most public libraries have computers available for use. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. For more information about DOT, visit us at: www.nyc.gov/dot.
Current City Employees: Please log into Employee Self Service (ESS) at https://hrb.nycaps.nycnet, follow the Careers link and search for Job ID# 569592.
All other applicants: Please go to www.nyc.gov/careers/search and search for Job ID# 569592.
If you do not have access to a personal computer: Please visit your local public library. Most public libraries have computers available for use. No phone calls, faxes or personal inquiries permitted. Only those applicants under consideration will be contacted. For more information about DOT, visit us at: www.nyc.gov/dot.
55-a Program
This position is also open to qualified persons with a disability who are eligible for the 55-a Program. Please indicate at the top of your resume and cover letter that you would like to be considered for the position through the 55-a Program.
Public Svc Loan Forgiveness
As a prospective employee of the City of New York, you may be eligible for federal loan forgiveness programs and state repayment assistance programs. For more information, please visit the U.S. Department of Education’s website at StudentAid.gov/PSLF.
Hours/Shift
35hrs
Work Location
55 Water Street, NY NY
Residency Requirement
New York City residency is generally required within 90 days of appointment. However, City Employees in certain titles who have worked for the City for 2 continuous years may also be eligible to reside in Nassau, Suffolk, Putnam, Westchester, Rockland, or Orange County. To determine if the residency requirement applies to you, please discuss with the agency representative at the time of interview.
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