Operating as a regional airline in the United States, Air Wisconsin Airlines performs flying services as a partner with United Airlines, transitioning to American Airlines in March 2023. Currently operating a fleet of 64 CRJ-200 regional jets as United Express, Air Wisconsin Airlines operates throughout the Eastern and Central United States. Air Wisconsin's team is dedicated to making our travelers’ experiences safe and pleasant.

With general supervision of the Accounts Payable Manager, the Accounts Payable Specialist performs detailed accounting work that requires a high degree of accuracy and timeliness in the recording and reporting of financial transactions for assigned area of Accounts Payable.

ESSENTIAL JOB FUNCTIONS:

• Applies standard concepts, practices and procedures within accounts payable function.
• Ensures timely and authorized payment of invoices and payment requests.
• Maintains spreadsheets to monitor expenses and aid in the coding of invoices.
• Verifies invoice documentation, researches problems, and establishes resolution to enable timely processing.
• Input documents and validate integrity in OnBase document Imaging and Workflow system.
• Code invoices according to the corporate chart of accounts, special instructions or circumstances. Inputs into the financial software system and synchronize to the image in OnBase.
• Coordinates efforts with other departments to take advantage of early payment discounts and to avoid late payment penalties.
• Process daily payments via multiple payment methods
• Provides special handling for invoices requiring immediate processing, approval and payment including bank runs for certified checks.
• Processes expense reports through analysis of information, validating input, approval flow and audit compliance.
• Analyzes vendor account reconciliations, research and resolves any outstanding issues.
• Liaison with vendors, stations, employees, and other departments, on accounts payable issues.
• Document procedures for non-routine vendors and processes.
• Participate in various Accounts Payable obligations including, but not inclusive of, General Ledger accruals and recons, Business Continuity, W9’s, 1099’s, internal controls, software upgrades, Leader OnBoarding, etc.
• Gather and report statistical information monthly relating to landings, passengers, freight and mail.
• Provides support for the other AP Specialists including cross training on duties.
• Advises and trains departments on invoice and expense report coding and approval requirements and procedures as needed.
• Recommends changes to departmental procedures and processes for purpose of internal control and efficiency.
• Evaluates impact of changes to Company business activities and applies applicable rules.
• Adapts to changes in guidelines and applies exceptions when authorized.
• Assists with special projects.
• Attendance is considered an essential responsibility.
• Adherence to all Company policies and procedures.

EDUCATION/EXPERIENCE:

• Associate degree in accounting or equivalent experience preferred.
• One year experience in bookkeeping or accounting.
• Ability to type at least 40 wpm with a high degree of accuracy.
• Ability to perform a volume of numerical detailed work with speed and accuracy.
• Proficient in the use of software – OnBase, Infinium, Concur, PMI, Excel, Word, and the Internet.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)