Job description

This position is responsible for the day-to-day accounting functions of Accounts Payable & operations of benefits administration, maintaining employee time records, as well as the administration of all employee benefits programs. This is a full-time position in which the ideal candidate will have the ability to exercise good judgment in a variety of situations, with strong analytical and mathematical, administrative, and organizational skills, and the ability to maintain a balance among multiple priorities.

Accounting Specialist AP/Payroll Responsibilities

• Manage & Process all Accounts Payable for Siskiyou
• Payroll related accounting for Siskiyou & MFI
• Resolve discrepancies on statements
• Track, record all credit card transactions

Position Responsibility Tasks

Payroll/Benefits

• Maintain and proactively update databases to include current benefits coverage, direct deposits, taxes, garnishments and other applicable information. Ensure that documentation is accurately maintained
• Process Quarterly, and YE reports and W2 reporting, as well as unemployment and workshare filing
• Prepare and transfer all 401K funds each pay period
• Provide support to the independent actuaries for annual and quarterly 401K reports for audit
• Workman’s comp audit annually
• Generate annual employee reports for benefit planning
• Facilitate insurance open enrollment annually
• Maintain records for benefit eligibility
• Respond to benefits inquiries from and employees on plan provisions, benefits enrollments, status changes and other general inquires
• Enroll employees with carriers and process life status changes
• Assist with the processing of all leave of absence requests, disability paperwork; medical, personal, disability and FMLA
• Track leave balances for each employee
• Assist with the HR recruit and onboarding process as needed

AP

• Perform the processing and recording of accounts payable transactions and ensure that all invoices are paid accurately and in accordance with company policy
• Analyze the accounts payable invoices for proper coding
• Maintain relationships and working together as a team to process payable invoices timely, accurately, and efficiently
• Communicate payment expectations with vendors
• Reconcile statements
• Cover reception desk on occasion
• Support sales team with all trade show tracking and payments
• Other duties as assigned

Qualifications

• Attention to detail; strong organizational capability
• Utilizes strong organizational skills to prioritize work, problem solving skills, and time management skills
• Customer service oriented
• Proven ability to handle confidential information
• Strong verbal/written communication skills
• Ability to accurately process data entry into software database in a correct and timely manner.
• Ability to support company management while setting priorities and handling multiple tasks
• Excellent decision-making skills, problem-solving skills, and ability to communicate the logical approach to management in a fast-paced office setting
• Positive, proactive work ethic and approach
• Proficient in accounting software and Excel and in all Microsoft office application
• High school diploma or equivalent required; Bachelor's degree preferred
• 2 years accounting experience preferred.

Experience

• Familiarity with accounting software, and strong proficiency in MS Excel and other MS Office programs
• Experience in Acumatica experience preferred
• Well written and spoken, and comfortable working with wide variety of personalities.
• Must have a minimum of 3 years related experience in accounts payable and/or payroll

3 current references are needed including 2 professional and 1 personal.

Job Type: Full-time

Pay: $45,000.00 - $55,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Physical setting:

• Office

Schedule:

• 8 hour shift
• Monday to Friday

Supplemental pay types:

• Bonus pay

Ability to commute/relocate:

• Grants Pass, OR 97526: Reliably commute or planning to relocate before starting work (Required)

Work Location: One location

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