Job description

Position Available – Administrative Assistant/ Indirect Clerk/Assistant Community Supervision Officer

258th & 411th Judicial District / Polk & San Jacinto County Adult Probation Department.

Salary: $33,000

Closing Date: Until Filled

JOB SUMMARY:
The Administrative Assistant/Indirect Clerk/ Assistant Community Supervision Officer shall assist with the receptionist duties for CSCD office. The Administrative Assistant/Indirect Clerk will be assigned an indirect caseload and will track the supervision compliance via correspondence with the supervising county; the Assistant Community Supervision Officer will supervise bond cases. Additional responsibilities of the Administrative Assistant/ Indirect Clerk/ Assistant Supervision Officer are assisting with court duties, processing legal paperwork, case entry, answering the multi-line telephone system, greeting visitors and notifying staff of appointments when the client checks in, receipting payments and conducting data entry tasks.

ESSENTIAL DUTIES:

• Supervise bond cases.
• Supervise and oversee an indirect caseload
• Process legal paperwork
• Assist with court duties
• Answering a multi-line telephone system.
• Greeting visitors to the Department and notifying staff of clients that arrive for appointments.
• Entering basic information regarding courtesy supervisions and bonds and processing other data entries.
• Compiling case files.
• Receiving and receipting payments from clients.
• Filing and organizing closed case files
• Handling transfer cases as assigned; correspond with supervising county.
• Staff indirect cases with court officer
• Any other duties assigned by the Director.

QUALIFICATIONS/SPECIAL KNOWLEDGE & SKILLS:

• High school graduate or equivalent; valid Texas Drivers License and proof of insurance; subject to criminal background check and drug testing.
• Prefer experience in related or similar capacity or in the criminal justice field
• Ability to multitask and prioritize job duties

JOB DESCRIPTION – Administrative Assistant/ Indirect Clerk/

Assistant Community Supervision Officer

258th & 411th Judicial District Community Supervision Department. Split position between Livingston and Coldspring offices.

• Ability to deal with staff, other departments, and the public in an effective, courteous, professional, and positive manner, on the phone and in person.
• Knowledge of modern office procedures and equipment, including Microsoft 365, Microsoft Word and Excel.
• Ability to type and enter data with appropriate speed and efficiency
• Ability to maintain confidentiality with respect to sensitive and confidential information.
• Must have outstanding organizational skills and be able to perform duties with minimal supervision.

Job Type: Full-time

Pay: From $33,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Work Location: In person

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