Job description
Administrative Assistant Job Duties
- Payroll
- Check E-pay Daily for miss punches and incorrect time
- Correct punches in E-pay system
- Time Correction Forms for employees with incorrect time
- Place time corrections in appropriate boxes for signatures
- Check returned time corrections for signatures and time input
- Input Tag Work daily in Epay
- Update Spreadsheet on Tag Work monthly
- Do Weekly spreadsheet on Thursdays to check for overtime. Send report to Valencia Sanders
- On Mondays, run report for previous week. Do overtime correction forms for employees that acquired overtime for that week. Send report to Valencia Sanders.
- Every Monday and every 1 st , and 16 th of every month submit payroll for all BU #’s and send an email to Robert Chastain for approval
- On 1 st and 16 th of every month run Hours Variance Report. Do spreadsheet for the report. Compare report to signed Time Correction Forms. File all documents in appropriate areas.
- Manually input new hire time into E-pay until they receive their EE#
- On 1 st and 16 th print Payroll Signature Sheet, put employee checks in envelope and seal them. Next, give information to the Lead. Once returned, file Payroll Signature Sheet in appropriate file.
- Filing
- File Scrubbers Logs
- File Employee’s Doctor Excuses and Absence Papers
- File Restroom Logs
- File Telematics Logs
- Make sure files are descent and in order in all filing cabinets. Update changes to any and all files and records as changes are made
- Employee List
- Update Employee List when a new employee comes on board
- Update Employee List after an employee is termed
- Orientation
- New Hire Orientation
- File New Hire Paperwork
- Submit New Hire documents
- Emails
- Check emails throughout the day
- Respond in a professional manner to emails
- Company Phone and Computer
- Answer company phone in a professional manner during business hours
- Transfer messages in timely manner to the appropriate people
- Limit internet use on work cell phones and work computers
- Work computers and cellphones should only be used for things that are work related
- Weekend Schedule
- Update weekend schedule, print by locations, and give out copies.
- Safety
- Weekly
- Print and file Daily and Weekly Safety Tips; File one and give copies to all Leads.
- Monthly (Due by the 15 th of every month)
- Print Monthly Safety Training
- Print Monthly Safety Test
- Print Monthly Sign in Safety Training
- File Monthly Safety Training and Test in appropriate areas
- Weekly
- Incident Reports
- Print and file any safety incident or accident reports in appropriate file
- Answer questions by email from Safety regarding incidents.
ABM (NYSE: ABM) is a leading provider of facility solutions with revenues of approximately $6.4 billion and over 130,000 employees in 300+ offices deployed throughout the United States and various international locations. ABM’s comprehensive capabilities include electrical & lighting, energy solutions, facilities engineering, HVAC & mechanical, janitorial, landscape & turf, mission critical solutions and parking, provided through stand-alone or integrated solutions. Founded in 1909, ABM provides custom facility solutions in urban, suburban and rural areas to properties of all sizes — from schools and commercial buildings to hospitals, data centers, manufacturing plants and airports.
The Company may require that the successful candidate hired for this position be fully-vaccinated for COVID-19, if and to the extent permitted by applicable law. The Company will make exceptions for medical, sincerely held religious belief, or other legally required exceptions.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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