Purpose

A member of the Business Support Team who will provide efficient administrative and secretarial support, as well as Front of House duties.

Job Summary

Principal responsibilities are described below:

Administrative/Secretarial

• Provide day to day administrative assistance to members of the Edinburgh office
• Ad hoc administrative and secretarial duties on request
• Management diary co-ordination
• Minute taking and secretarial duties at meetings as required
• General office duties including filing and photocopying
• Setting up meetings and arranging rooms with refreshments and lunches
• Organisation of audio and video conferencing calls
• Archiving and maintaining of the archiving system
• Maintaining the Governance documents
• Adding and tracking training on our Learning Management System
• Helping to organise company events

Travel & Expenses

• General processing of expenses ensuring claims are submitted in a timely manner
• Booking of basic and complex travel arrangements

Front of House

• General processing of expenses ensuring claims are submitted in a timely manner
• Booking of basic and complex travel arrangements

Procurement

• Providing support with procurement requisitions and receipting
• Payment Card reconciliation (as required)

Skills & Competencies

Candidates will need to be:

• Enthusiastic and driven
• Have the ability to communicate effectively verbally and in writing at all levels
• Have a strong attention to detail
• Be excellent at time management
• Have a desire to learn quickly and thrive in a high performance environment
• Be a strong team player
• Be open and honest
• Have a willingness and capacity to work alone
• Have a good numerical skillset

Education/Experience

• Educated to Standard Grade level English & Mathematics
• Experience in working in a fast paced office environment preferable
• Experience in all aspects of secretarial duties at a high level preferable

To apply, please fill in the application form here.